Facilities Manager

Fresno Economic Opportunities Commission•Fresno, CA

10h•Onsite

About The Position

Plans, organizes, controls, and directs the facilities and grounds activities of the Fresno EOC Head Start 0 to 5 program. This role works with site directors to coordinate custodial services of facilities and locates and previews prospective locations, including land and structures, for possible Head Start 0 to 5 facilities. The Facilities Manager ensures all facilities and grounds meet or have the ability to meet Federal, State, and local licensing requirements, including zoning constraints. They negotiate and prepare contracts and leases for new and current facilities, and coordinate major construction projects with architects and contractors, representing Head Start 0 to 5 administration throughout the contract period. This position collaborates with all service areas staff to ensure program goals are met and travels to all Head Start 0 to 5 centers as required for communication, monitoring, and periodic visits. The role also involves attending evening and weekend meetings and conferences as required for company business. The Facilities Manager oversees the Request for Proposals (RFPs) process for funding, refunding, and renovation projects, including the completion of the facilities checklist. They plan, organize, control, and direct a variety of projects and activities related to facilities maintenance and operational functions to provide a safe and healthy environment for students and staff. This role provides technical expertise regarding assigned functions, formulates and develops policies and procedures to comply with Federal, State, community, and city laws and regulations, and develops and implements long- and short-term plans and activities, complying with Federal and State requirements regarding reporting of maintenance needs and plans. The Facilities Manager coordinates maintenance programs for the Head Start 0 to 5 programs, provides overall technical guidance and direction regarding custodial operations, and develops standardized and preventative maintenance procedures. They ensure emergency repair services are provided, prepare and maintain a variety of narrative and statistical reports, records, and files, and communicate with other management, personnel, and contractors to coordinate maintenance and operations activities and programs, resolve issues and conflicts, assist with contractual or requisition matters, and exchange information. The position facilitates purchasing and bidding processes for all Head Start 0 to 5 program needs, including preparing and analyzing bids, contracts, requisitions, and related documents, and preparing award recommendations. They make recommendations for hiring, supervising, evaluating performance, advancement, promotions, and terminations of assigned staff, and oversee monitoring/assessment functions of Facilities/Building Maintenance/Repair division staff. The Facilities Manager conducts personnel processes such as recruitment, selection, orientation, staff evaluations, corrective action, documentation, and termination of staff. They develop the annual budget for maintenance and operations, analyze and review budgetary and financial data, and monitor and authorize expenditures in accordance with established guidelines. This role processes and approves day-to-day financial operational expenses regarding facilities, including bus transportation repairs, water, telephone, e-rate, electrical, alarms, and yard services. They direct the processing of purchasing-related contracts and documents in compliance with Head Start and agency policies and ensure that Building Maintenance/Repairs Specialist develops and manages inventory databases. The Facilities Manager maintains current knowledge of changing and new legislation related to assigned activities and adheres to the American with Disabilities Act (ADA-2010). They model professionalism for staff, parents, children, clients, and community members, promote a collaborative environment, maintain strict compliance with universal precautions, and maintain confidentiality of records and information on Head Start 0 to 5 staff, children, and families. Regular attendance and punctuality are required, and travel for agency business using a personal/agency vehicle is necessary. Evening and weekend work is required as needed, and other duties as assigned.

Requirements

High School Diploma or GED.
Bachelor’s Degree in Business Administration or related field required.
Five (5) years management experience related to the maintenance of buildings and facilities or construction required.
Five (5) years of staff supervisory experience required.
Proficient in Microsoft Office Suite and related business software.
Demonstrated leadership and management experience/skills.
Maintain a valid California driver’s license, reliable transportation and adequate auto insurance as required by State law. Proof of insurance will be required.
Obtain a valid AB 1207 Mandated Reporter Certification within the first three (3) days of employment.
Pass and maintain Basic Pest Management in a Child Care Settings annual certification as required by the California Healthy Schools Act (HSA).
Physical examination, TB screening clearance and signed federal criminal record declaration are required within 7 days of employment.
Pass required reference checks and fingerprint clearance under Title 22 regulations: Department of Justice/FBI, Criminal Record Statement Child Abuse Central Index (CACI) and background investigation as needed prior to employment.
Immunized against influenza (flu), pertussis (whooping cough) and measles. The influenza vaccination must be obtained annually during flu season, August 1st through December 1st. A person is exempt from the immunization requirements for the following circumstances: 1. The person submits a written statement from a licensed physical declaring that because of the person’s physical condition or medical circumstances, the immunization is not safe. 2. The person submits a written statement from a licensed physician providing that the person has evidence of current immunity to pertussis (whooping cough) and/or measles. 3. The person submits in writing declaration that he or she has declined the influenza (flu) vaccination. This exemption only apples to the influenza (flu) vaccine.

Nice To Haves

Two (2) years of budget development and knowledge of fiscal procedures preferred.
Knowledge of Head Start Program Performance Standards, philosophy and mission desirable.
Expertise in developing and maintaining liaison with community service agencies.
Former Head Start 0 to 5 parents preferred.

Responsibilities

Supervises Facilities Assistant Manager, Facilities Clerk, Facilities Specialist I/II, and other positions as needed.
Ensures all Head Start 0 to 5 facilities and grounds meet or have the ability to meet Federal, State and local licensing requirements including zoning constraints.
Negotiates and prepares contracts and leases for new and current facilities.
Coordinates major construction projects of center facilities with architects and contractors; represents Head Start 0 to 5 administration over the course of the contract.
Collaborates with all service areas staff to ensure all program goals are met.
Travels to all Head Start 0 to 5 centers as required to communicate, monitor and visit each site periodically.
Attends evening and weekend meetings, conferences and for company business as required.
Oversees the Request for Proposals (RFPs) process for funding, refunding and renovation projects, including completion of the facilities check list.
Plans, organizes, controls and directs a variety of projects and activities related to facilities maintenance and operational functions to provide a safe and healthy environment for students and staff.
Provides technical expertise regarding assigned functions; formulates and develops policies and procedures to comply with Federal, State, community, and city laws and regulations.
Develops and implements long- and short-term plans and activities; complies with Federal and State requirements regarding reporting of maintenance needs and plans.
Coordinates maintenance programs for the Head Start 0 to 5 programs.
Provides appropriate overall technical guidance and direction regarding custodial operations; and develops standardized and preventative maintenance procedures.
Ensures emergency repair services are provided.
Prepares and maintains a variety of narrative and statistical reports, records, and files.
Communicates with other management, personnel, and contractors to coordinate maintenance and operations activities and programs, resolves issues and conflicts, assists with contractual or requisition matters and exchanges information.
Facilitates purchasing and bidding processes for all Head Start 0 to 5 program needs including, but not limited to: preparing and analyzing bids, contracts, requisitions, and related documents, and preparing award recommendations.
Makes recommendations for hiring, supervising, evaluating performance, advancement, promotions and terminations of assigned staff.
Oversees monitoring/assessment functions of Facilities/Building Maintenance/Repair division staff.
Conducts personnel processes such as recruitment, selection, orientation, staff evaluations, corrective action, documentation, and termination of staff.
Develops the annual budget for maintenance and operations; analyzes and reviews budgetary and financial data; monitors and authorizes expenditures in accordance with established guidelines.
Processes and approves day-to-day financial operational expenses regarding facilities including, bus transportation repairs, water, telephone, e-rate, electrical, alarms and yard services
Directs processing of purchasing-related contracts and documents in compliance with Head Start and agency policies
Ensures that Building Maintenance/Repairs Specialist develops and manages inventory databases.
Maintains current knowledge of changing and new legislation related to assigned activities.
Adheres to the American with Disabilities Act (ADA-2010) which prohibits discriminatory actions toward children and/or adult with disabilities. In particular, children with disabilities are enrolled in the classroom as mandated by Federal Law.
Models professionalism for staff, parents, children, clients, and community members.
Promotes a collaborative environment within the service areas, program, and agency.
Maintains strict compliance with universal precautions.
Maintains confidentiality of records and information on Head Start 0 to 5 staff, children and families.
Maintains regular attendance and punctuality.
Travels for agency business using personal/agency vehicle.
Works evenings and weekends as required.
Performs other duties as assigned.