Facilities Manager

OKLAHOMA COUNTY DIVERSION HUB INC•Oklahoma City, OK

20d•$55,000 - $65,000•Onsite

About The Position

The Facilities Manager will oversee day-to-day building operations and maintenance for Diversion Hub’s site(s), ensuring a safe, functional, and welcoming environment for clients, staff, and partners. This role serves as the primary point of contact and liaison between the organization and outside vendors, landlords, inspectors, and contractors. This position reports to the Chief Operations Officer.

Requirements

3–5+ years of progressively responsible facilities/building operations or property management experience, including vendor coordination and budget oversight.
A working knowledge of building systems (HVAC, electrical, plumbing, life-safety) and applicable codes/regulations.
Be able to interact with people of diverse cultural and socioeconomic backgrounds in a manner that demonstrates sensitivity toward cultural differences and respect for everyone.
Possess maturity and judgment consistently with a high level of responsibility.
Demonstrate capacity for training staff on facilities procedures and safe work practices.
Demonstrate flexibility in position requirements and a service-oriented mindset.
A proven track record developing vendor partnerships and building effective collaborations.
Proven ability to meet multiple deadlines and balance numerous projects while maintaining a perspective on long-term goals.
Independence and self-confidence to act decisively and, at the same time, an ability to receive, integrate, and translate others’ ideas and suggestions.
A hard-working, positive, mission-driven and professional work style.
A welcome attitude to constructive criticism of his/her/their work.
Analytical skills, quantitative and qualitative (e.g., budgeting, utility tracking, and maintenance metrics).
Applicants are encouraged to submit copies of any relevant certifications, licenses, or professional credentials with their application.
Clearance of background check.
Must have own transportation.
Valid driver’s license and insurable motor-vehicle record in accordance with state law and agency requirements.
Ability to lift/push/pull up to 40 lbs, use ladders, and wear required PPE safely.
Availability for occasional after-hours/on-call response for building emergencies.
Basic proficiency with work-order systems/CMMS and Microsoft 365; willingness to learn additional tools.

Responsibilities

Demonstrating capacity for professional facilities practice, exemplifying organizational values, and promoting the mission of the organization.
Managing preventive and corrective maintenance for building systems (HVAC, electrical, plumbing, life-safety, access control, CCTV), including scheduling, tracking, and documentation.
Conducting regular facility inspections; documenting work orders, asset inventories, and maintenance logs to maintain complete and accurate records.
Ensuring compliance with OSHA, fire/life-safety, ADA, and local codes; coordinating permits, inspections, drills, and timely corrective actions.
Serving as on-going liaison with Operations, Programs, vendors, landlords, and public inspectors, maintaining effective communication channels and positive working relationships.
Supporting space planning and moves, including room setups, furniture layouts, small buildouts, and maintenance of floor plans and key/badge inventories.
Leading or supporting emergency responses for weather events, outages, or building issues; serving as after-hours point of contact as needed.
Submitting required facilities reports and providing timely communication of closures, outages, and ETAs to staff and partners to ensure adequate operations.
Facilitating staff access to resources and services (supplies, equipment, fleet/vehicle coordination if applicable), ensuring safe work practices and proper PPE use.
Always adhering to agency code of ethics and professional standards, including maintaining safe work conditions and respectful, service-oriented communication.
Attending all staff development, trainings, and meetings as required.
Perform routine groundskeeping duties, including mowing, edging, weed control, watering (as needed), and maintaining flower beds and landscaped areas.
Maintain the cleanliness of the facility's exterior, including regularly inspecting the property, parking lots, sidewalks, and entrances, and removing trash, debris, and other hazards to ensure a clean and welcoming environment.