Facilities Manager

Catholic Diocese Of Fort Worth•Grapevine, TX

14d•Onsite

About The Position

The Facility Manager is responsible for the efficient, effective, and safe maintenance, renovation, operation, and security of the parish/school equipment, grounds, and facilities, including rectories. The Facility Manager manages life safety systems, alarm systems, energy management systems, and the event scheduling system. This management is a part of the stewardship of Most Blessed Sacrament Catholic Church that she might fulfill her mission to proclaim the Gospel for the sake of the salvation of souls and the glory of God. In consultation with the Pastor and Business Manager, the Facilities Manager directs and oversees all projects for maintaining and improving the facility. This position supervises one or more Facility Assistants, custodians, contractors, and volunteers.

Requirements

Minimum 3 to 5 years’ building maintenance experience
High school diploma or equivalent.
Knowledge of various electrical, mechanical, plumbing, HVAC, life safety, and building systems
Ability to diagnose and perform minor mechanical repairs
Good mechanical aptitude and familiar with construction
Working knowledge of Microsoft Office (Word, Excel, Outlook), building energy management systems and event scheduling systems, office practices, record keeping techniques, file practices
Knowledge of cleaning/janitorial equipment and supplies and their safe use and storage
Excellent communication skills and ability to clearly express or exchange ideas by means of the spoken word.
Must be personable and able to converse intelligently and work effectively with contractors, parishioners, and staff.
Ability to effectively lead and coordinate the activities of staff, contractors, and volunteers
Ability to honor and maintain confidentiality
Ability to self-motivate, manage responsibilities, and work independently
Ability to organize, prioritize, and utilize effective time-management techniques.
Positive attitude, personable, ability to work effectively with all types of people
Skill in critical thinking and planning
Ability to work in various climate conditions.
Must have a valid driver’s license and auto insurance meeting diocesan minimum requirements and the ability to use one’s personal vehicle for business travel.
Safely lifting 35 lbs. on a regular basis, 50 lbs. on an occasional basis.
Ability to safely handle drill motor and all hand tools.
Ability to repair minor equipment, change filters on all AHU and AC equipment, replace all lamps and ballasts in lighting fixtures
Must be able to read and understand blueprints

Nice To Haves

Active member of a Roman Catholic parish faith community
Ability to work flexible hours and address emergency calls, including weekends and evenings on an as-needed basis.

Responsibilities

Directs and oversees all projects for maintaining and improving the facility including with established committees with actions that affect the buildings, facilities, or grounds of the school and excludes the day-to-day activities of a committee.
Ensure the integrity and operation of the mechanical and cosmetic aspects of the school properties are intact and always properly functioning.
Plans, coordinates, and maintains all electrical, mechanical, plumbing, audio visual, lighting and security and HVAC systems with ongoing preventative maintenance programs and upgrades.
Ensure all maintenance activities meet regulatory, safety, and health standards including but not limited to lighting, fire and safety equipment.
Collaborate with the principal in developing a comprehensive plan to address the operational and maintenance needs of the school property.
Oversee any renovations, refurbishments, and building projects.
Serve as the first point of contact for all facility management projects.
Obtains bids and contracts for work not performed by staff.
Consult with pastor and decide which bid would best benefit the property.
Coordinate, manage, monitor, and oversee contracted services for security, groundskeeping, pest control, custodial, and any other maintenance or installation services for the church and rectories to ensure facilities and rectories are properly maintained.
Supervise all contractors on property, including custodial workers.
Ensure vendor service quality is professional and contract terms are fulfilled.
Ensure all projects are satisfactorily completed before submitting payment requests.
Complete minor repairs needed on the electrical, mechanical, and plumbing.
Complete minor repairs including but not limited to doors, ceiling tiles, furniture, fixtures, minor equipment, and small appliances.
Manage utilities, understand and operate various systems including but not limited to life safety systems, alarm systems, and energy management systems.
Schedule utilities in energy management system.
Ensure facilities are always secure and safe.
Inspect all areas of the facility, parking lots, and grounds daily.
Identify and address safety issues.
Ensure fire exits and evacuation procedures are properly documented and displayed.
Know and understand these exits and procedures.
Manage the assignment of keys and key fobs to the facility.
Maintain a file system for contracts, projects, inventory, blueprints, vendor information, warranties, and service schedules.
Ensure insurance certificates for service providers and users of the facility are current, meet diocesan requirements, and are kept on file.
File all necessary documents for insurance claim purposes.
Facilitate event scheduling system (oversees the use of the system).
Prepare facilities for scheduled events This includes but is not limited to ensuring rooms are unlocked, set up, and the air temperature is suitable for the duration of scheduled events.
Be familiar with the weekly schedule and who will be using the facility.
Dealing with emergencies as they arise.
Respond to facility alarms, alerts, and system failures.
Determine the most expedient methods of contacting police, fire and other protective services.
Serve as emergency contact for these services and other facility emergencies.
Maintain list of emergency contacts.
Recruit, supervise, train, motivate, and schedule all maintenance personnel.
Establish and maintain training requirements for maintenance personnel.
Coordinate the opening/closing of the school facilities.
Plan and develop the budget for the facility on a timely basis, working with the business manager and principal.
Monitor and manage expenses throughout the year.
Ensure all invoices are checked against the contracts and orders and turned into the Business Manager on a timely basis.
Maintain and purchase an adequate inventory of custodial, maintenance, and operational supplies and furnishings.
Purchase and rent equipment as needed.
Keep updated inventory list and video of campus, furniture, equipment, mechanical and maintenance areas.
Work with staff to schedule construction, repairs, etc. to minimize impact on daily operations.
Alert staff of any construction, alarm testing, or contractors on property.
Participate in staff meetings.
Responsible for all other projects, tasks, etc., as assigned.