Facilities Manager

TGH Senior Center Powered by Greenbrook Medical•Tampa, FL

5d•Onsite

About The Position

Greenbrook Medical is seeking a Facilities Manager to be the sole owner of managing the physical spaces where patients are cared for. This role will take over responsibilities currently spread across center managers, clinic staff, and outside partners. The Facilities Manager will ensure that the buildings and their environments, from parking lots to exam rooms, are safe, comfortable, and functional for both patients and staff. This is the first dedicated facilities role at Greenbrook, offering the opportunity to build the function from the ground up as the company grows from six to ten clinics. The role involves managing all aspects of facilities operations, including site issues, landlord and lease management, vendor coordination, safety and emergency preparedness, new clinic support, systems development, budgeting, and reporting. The position requires daily travel across the Tampa Bay Area.

Requirements

4+ years of experience managing facilities across multiple sites, including vendor management and landlord or property manager coordination.
Experience working in a regulated or licensed environment where inspections, OSHA compliance, and safety standards are part of the role.
Strong organizational skills with a track record of following through and ensuring nothing falls through the cracks.
Sound judgment and the ability to prioritize issues based on urgency and business impact.
Clear communication skills with a habit of proactively updating stakeholders and closing the loop.
A self-starter mindset with the ability to work independently, solve problems, and build processes in a growing organization.
Valid Florida driver's license and reliable transportation.
Ability to be on your feet for extended periods, lift up to 50 pounds, and access mechanical and utility areas.

Nice To Haves

Experience managing healthcare or clinical facilities.
Comfortable reading leases and distinguishing landlord responsibilities from tenant responsibilities.
Know how to hold vendors and landlords accountable while building productive long-term relationships.
Enjoy being hands-on and are willing to tackle small repairs or operational issues yourself when appropriate.
Thrive in fast-growing environments where you're building systems and processes from the ground up.

Responsibilities

Be the single point of contact for facilities issues across all clinics, with an intake and triage process so every request has an owner and a target date.
Close the loop with whoever raised the issue, and escalate fast when patient safety or clinic operations are affected.
Own the landlord and property manager relationship at every operating site, and hold them to their commitments.
Scope, contract, and supervise repairs and maintenance that Greenbrook is responsible for as a tenant.
Maintain a critical date calendar and flag renewals and options early enough for negotiation.
Build a bench of local trades with negotiated rates and known response times, and hold them to their commitments.
Manage recurring and ongoing services: janitorial, waste and medical waste, pest control, HVAC, lighting, landscaping, power, water, security/ADT.
Run safety and compliance walkthroughs on a set cadence with a documented issue log, supporting survey readiness and OSHA compliance.
Keep parking, walkways, entries, and interiors safe and accessible for patients with limited mobility.
Build and maintain an emergency plan for every site, and own the response when something goes wrong: get the site safe, keep leadership informed, get us back open.
Be our on the ground presence for new clinic launches: site visits, vendor coordination, punch list follow-through.
Handle certificates of insurance and landlord requirements through construction, then take over the landlord relationship at certificate of occupancy.
Set up security, access control, signage, and recurring services so a new clinic opens ready to operate, working alongside the outside partner who leads the buildout.
Build the systems this function runs on: request tracking, site records, vendor documentation, preventive maintenance schedules. Keep improving them as we grow.
Manage the facilities budget and forecast repairs and replacements so they're planned rather than urgent.
Report on open issues, resolution times, and upcoming spend.
Take on other responsibilities as the business needs them.