Facilities Manager

Direct Relief•Goleta, CA

About The Position

Provide oversight of maintenance of overall facility, including the warehouse distribution center. Responsible for planning, coordinating, monitoring and evaluating the day-to-day operation of all building infrastructure and equipment, maintenance activities, warehouse inventory equipment and vehicles. Responsible for creating and managing safety and security policies and procedures organization-wide.

Requirements

5+ years of experience in Facilities Management
Strong understanding of warehouse control systems
Ability to read and understand electrical, mechanical and automated systems.
Working knowledge of electrical, mechanical and HVAC systems.
Employee Safety and Security Program Development experience
Excellent project management skills
Vendor and Negotiation Experience
Landscaping Management
Budget Management
Ability to travel, including to disaster areas.
Detail oriented with the ability to take initiative and work independently.

Nice To Haves

Familiar with computers and standard software applications such as Microsoft Windows, Word, Excel, and SharePoint.

Responsibilities

Oversee and provide guidance and education on optimal building and grounds maintenance to include OSHA compliance, emergency preparedness, and compliance with applicable health and safety rules and regulations
Develop and lead health and safety training and compliance programs in alignment with OSHA requirements for all employees in the organization
Oversee HVAC maintenance and repairs
Plan and manage facility central services such as HR, security, cleaning, catering, vending, waste disposal and parking
Supervise maintenance and repair of facilities and equipment
Procurement and contract management for all building and maintenance needs; obtain quotes and tenders from vendors and suppliers; negotiate contracts to optimize delivery and cost saving
Development security plan and oversee security staff and/or services
Oversee utilities and building IT infrastructure
Conduct and document regular facilities audits and inspections
Coordinate internal office moves
Implement best practice processes to increase efficiency
Coordinate and monitor activities of contract suppliers
Manage contractor and vendor relationships
Manage and review service contracts to ensure facility management needs are met
Ensure delivery schedules, quantity and quality criteria are met
Plan and monitor appropriate facility management staffing levels
Ensure efficient utilization of facility maintenance
Staff performance manage, develop and train staff
Prepare and track facility budget
Monitor expenses and payments
Generate and present regular reports and reviews of facility-related budgets, finances, contracts, expenditures and purchase
Develop and implement cost reduction initiatives
Advise on and monitor energy efficiency
Oversee environmental health and safety
Respond to facility and equipment alarms and system failures
Provide prompt response to requests and issues from facility occupants