Facilities Manager

DM Estate Staffing•New York, NY

13d•Onsite

About The Position

Our client based in New York, NY is seeking a full-time Facilities Manager to join their team. The Facilities Manager is responsible for keeping the systems and facilities of the NYC property running seamlessly and efficiently. The Facilities Manager has oversight of the home systems and well-being of the property. This role reports to the Facilities Director while also taking direction from the Property Manager to keep up with repairs, maintenance, installations, renovations, and any other items related to the property. The Facilities Manager will be based in NYC and will additionally have oversight of facilities at other properties. Some flexibility to travel is requested with this role.

Requirements

Strong working knowledge of property systems including HVAC, electrical, plumbing, mechanical, lighting, AV, and security with the ability to diagnose issues as they arise and implement effective solutions
5+ years' experience troubleshooting basic household/facilities issues, using tools, and making repairs
Experience and proficiency with home tech systems and digital controls (specifically Lutron, Savant, Crestron, and/or Control4)
Previous mechanical-minded hands-on work experience
Solutions-oriented with a strong problem-solving mindset
Proactive; able to identify and mitigate potential issues
Collaborative and flexible in nature with the capacity to shift from one task to another easily and with little notice when needed
An eye for detail and proclivity for keeping property clean, neat and organized
Service-oriented mindset
Strong written and verbal communication skills
Ability to lift up to 50 pounds or more
Ability to stand, walk, bend, kneel, and crouch for extended periods while performing inspections and minor repairs

Nice To Haves

Previous experience working alongside/supervising third party vendor work a plus
Previous HVAC or other mechanical training a plus
Experience working with residential buildings or hotels a plus

Responsibilities

Daily maintenance of all property facilities ensuring optimal functionality of HVAC, electrical, plumbing, mechanical, lighting, AV, security, and other systems
Performance of minor repairs and maintenance on property, equipment, and systems (including fixing lighting devices, cleaning of ceiling fixtures, maintenance of HVAC vents/grills, addressing clogged drains, troubleshooting appliance issues, etc.)
Create and manage daily maintenance checklists and HVAC system readings/set points or parameters
Continuous and vigilant system monitoring to ensure optimal performance and to allow for proactive interventions as needed
Assist with interior tasks as needed (cleaning of fireplaces, restocking supplies, taking out trash, cleaning windows, taking inventories, etc.)
Coordinate with Facilities Director and external vendors for repairs; maintain strong vendor relationships
Supervision of vendors onsite to ensure adherence to property protocols, quality of work, and approval of implemented solutions
Assist with set up, breakdown, and execution of parties/events (i.e., managing vendor deliveries, protection of home flooring, walls, and ceiling as applicable, building policies and requirements for vendors, advise on setup of items and related structures, service support during events, restocking facilities related items/inventory etc.)
Run errands as needed for supplies, and operational support
Ensure all Electrical, Mechanical, Plumbing, AV, Security, and other Fire Safety devices and systems are operating and functioning per design specifications
Maintain an inventory of maintenance supplies, tools, and equipment, ensuring availability and functionality via checklists or Asset Management System
Conduct basic preventive maintenance work on kitchen equipment (cooking & refrigeration)
Maintain all blueprints and operations & maintenance manuals
Observe proper workplace safety procedures
Utilize appropriate Personal Protective Equipment (PPE)
Conduct and participate in safety and operations meetings as applicable, etc.
Manage home tech systems and digital controls
Maintain clear documentation of tech systems and digital controls
Be on call for urgent maintenance needs, addressing emergencies as they arise