Facilities Manager – St. Paul, MN

Planned Parenthood North Central States•Saint Paul, MN

1d•$70,000 - $85,000•Hybrid

About The Position

Under immediate supervision of the Senior Director of Facilities and Safety, the Facilities Manager effectively coordinates all facilities administration and operations across the PPNCS affiliate. They will supervise the facilities technicians, oversee all maintenance, repairs, construction, and projects. The Facilities Manager will also perform other duties as required by the Senior Director of Facilities and Safety. The Facilities Manager is an advocate in implementing our mission “Advancing and protecting sexual and reproductive healthcare for all.”

Requirements

Minimum 3 years’ experience in Facilities Management. Must include experience in property and facilities repairs, personnel management, and management of multiple locations.
Valid driver’s license and proof of insurance required.
Ability to travel up to 75% of the time
24/7 on call is mandatory.

Responsibilities

Ensures timely completion of all work required to keep the facilities up and running smoothly. Physical demands include extended periods of driving, extended periods of walking/standing, and occasional outdoor activities.
Performs and/or coordinates all facility management operations, including maintenance, repairs, upgrades, and new construction.
Communicates effectively with landlords regarding facility issues and repairs.
Maintains flexible working hours and is on call as needed for when emergent issues arise.
Fields and triages incoming facilities concerns.
Performs routine visits to PPNCS sites to ensure facilities are maintained to standard, which requires driving throughout Minnesota, North Dakota, South Dakota, Iowa, and Nebraska.
Provides oversight and ensures the timely completion of tickets submitted through the FMX and CleanTelligent work order systems. Systems are used by all locations in the five-state affiliate.
Directly oversees Facilities Techs schedules and project assignments on a daily basis ensuring robust coverage during operating hours.
Reviews and approves/denies techs’ PTO requests.
Reviews, edits if needed, approves, and submits techs’ timecards every pay period.
Assists the Sr. Director of Safety & Facilities in conducting annual hazardous vulnerability assessments, providing safety education and drills, and bi-annual safety, facility, and security risk assessment audits at all locations.
Collaborates with the Sr. Director of Safety & Facilities to create and implement capital improvement projects and ensure compliance with budgetary constraints.
Identifies current and future facilities repair and maintenance needs by working closely with health center managers.
Refers information to the Senior Director of Safety & Facilities in a timely manner with communication maintained between parties until the issue is resolved.
Works with the Sr. Director of Safety & Facilities to ensure organizational compliance with federal, state, and local ordinances by adhering to requirements.
Demonstrates exemplary customer service in person, in writing, and by phone, both internally and externally, by responding professionally, promptly, and correctly to all queries. Must be able to communicate effectively both verbally and in writing and develop credibility at all levels.
Performs management of vendor contracts for all facilities including preventative maintenance, cleaning services, and maintenance and repairs. This includes researching the vendor, obtaining competitive bids, facilitating the new vendor approval process, and managing vendor relationships and expectations.
Participates in the Safety Committee.
Supports, cooperates with, and implements specific procedures and programs for: safety, confidentiality, quality assurance, compliance with current laws and regulations including HIPAA and mandated reporting and required training including CAL training
Committed to collaborating in a diverse organization through equitable practices and an inclusive culture.
Supports and participates in: Common teamwork; Cooperates and works together with all co-workers; Uses tactful, appropriate communications in sensitive and emotional situations demonstrating compassion, empathy, and dignity for all; Follows up as appropriate with supervisor, co-workers, and individuals regarding reported complaints, problems and concerns; Promotes positive public image and relations of PPNCS.
Performs other work duties as assigned.

Benefits

Medical, Dental & Vision Insurance with equity-based premium tiers
Free, virtual primary care for all employees enrolled in a medical plan: NICE HEALTHCARE. A free, virtual primary care for entire household (in-home available for qualifying locations). Services include: 80 free labs, free x-rays, and physical tests, live, virtual physical therapy, 550+ free medications and more!
HealthiestYou – Virtual Care for employees outside of NICE Healthcare’s network.
Proximal Health – Helps members access high quality, cost-effective, providers for certain services and offers $1,500 tax free benefit when members choose a designated provider for eligible services
Employee Assistance Program
Continued Education Reimbursement: up to $500 per year & 2 paid CEU days.
Flex Spending Account
Life Insurance
Eligibility for Federal Student Loan Forgiveness
PTO starting at .05769 accrual rate per hour worked.
8 hours volunteer paid time off annually.
8 paid federal holidays & 2 paid floating holidays.
403(b) retirement fund
8 weeks Paid Parental Leave
Pet Insurance
Bereavement Leave
Earned Extended Leave
Free subscription to Headspace App
Time off to vote.
Employee discounts for electronics, appliances, hotels, gift cards, apparel, cars, fitness memberships, groceries, and at Office Depot, Verizon, AT&T, Dell & more.
Start date flexibility.
Travel reimbursement.