Facilities Manager

Cedar Circle Farm and Education Center•Thetford, VT

2d•Onsite

About The Position

The Facilities Manager (FM) plays a vital role in supporting our farm's year-round operations by keeping our two farm sites safe, functional, and efficient. This role is responsible for the care and maintenance of our facilities, equipment, and infrastructure—including but not limited to the farmstand, farmhouses, barns, greenhouses, and the surrounding grounds. Key functions of the position include coordinating maintenance, repair, and small construction projects. The position is designed to balance hands-on facilities work with planning, coordination, and contractor oversight. Success is defined by well-functioning systems, not by doing every task personally. The ideal candidate brings experience in facility maintenance and repair, along with strong mechanical aptitude. They are not expected to be a jack of all trades; many projects will be outsourced, so the ability to work with contractors and communicate clearly with the broader team is just as important as hands-on skills.

Requirements

Experience in facilities management, building maintenance, equipment maintenance, construction, or a related field
Experience maintaining, repairing, and troubleshooting equipment and facilities
Demonstrated problem-solving skills and ability to prioritize work effectively
Ability to coordinate multiple projects and communicate effectively with staff, vendors, and contractors
Demonstrated commitment to workplace safety, reliability, professionalism, and accountability
Valid driver's license with a clean driving record

Nice To Haves

Working knowledge of tractors, implements, vehicles, shop tools, building systems, and facility infrastructure
Supervisory or team leadership experience

Responsibilities

Manage all facility maintenance across both farm sites, ensuring consistent documentation of issues, repairs, and associated budgets
Manage preventive maintenance schedules, work order systems, and parts inventory to support efficient facility operations
Collaborate closely with managers and staff across all departments to plan repairs proactively and minimize disruptions
Perform routine maintenance and repairs (of buildings, production equipment, coolers, greenhouses, irrigation systems, vehicles, and other essential infrastructure) as appropriate, while coordinating contractors and specialized service providers for larger or more technical projects
Anticipate future maintenance needs; communicate timelines and impacts clearly with the broader team
Lead and supervise special projects, including sourcing bids, coordinating contractors, and overseeing construction or equipment installation
Establish and adapt work procedures to align with seasonal production schedules and operational priorities
Serve as the primary point of contact for outside contractors, ensuring quality work and clear communication
Maintain records required for compliance with organizational policies and applicable local, state, and federal regulations
Ensure maintenance activities comply with organizational safety protocols, OSHA regulations, and applicable sanitation and food safety programs
Maintain and update SOPs and lead training on maintenance and safety, in coordination with leadership and program managers.
Hire, train, and supervise a groundskeeper
Outsource work to subcontractors as needed
Create and manage inventory of tools, repair parts, and supplies, with appropriate redundancy for critical systems
Work collaboratively with department managers to improve, optimize, and enhance facility systems