Facilities Manager Projects and Space Planning

Bassett Healthcare Network•Village of Cooperstown, NY

About The Position

The Facilities Manager Projects & Space Planning manages and coordinates space utilization and relocation projects across the hospital and Bassett Healthcare Network. The role ensures departmental moves, renovations, and space allocations align with organizational goals, building codes, and healthcare regulations, while minimizing disruption to hospital operations. It provides leadership and guidance to project staff, directs work, tracks progress against deadlines, and manages direct reports who perform moves, including payroll and annual assessments. The position manages regulatory filings, including Certificates of Need and Operating Certificates, and serves as the direct point of contact for the New York State Department of Health. It schedules and attends inspections, tracks issues through final approval, and secures required documentation before occupancy. It also manages building permits, contractor shutdown requests, and asbestos testing and abatement related to moves. The role attends School Based Health Center EOC rounds to support compliance. The manager oversees move planning, space audits and inventories, space plans, relocation logistics, and project phasing. Working with clinical and administrative departments, internal stakeholders, and vendors, the manager gathers requirements, plans and leads meetings, communicates schedules, and ensures moves follow safety, infection prevention, and patient-care standards. The role maintains space and project records, reports on space usage and square footage, supports space allocation policies, and develops solutions to meet institutional needs. The position reports to the VP of Facilities.

Requirements

High school diploma or GED required.
At least five years of experience in facilities, projects, or property management required.
A valid New York State driver's license and continued eligibility for insurability to operate the organization's vehicles required.
Skills in logical thinking, analysis and evaluation, accountability, critical thinking, customer service, reading, writing and comprehension, conflict resolution, decision-making, interacting with people, and strategic thinking.
Physical ability to perform light work, exerting up to 20 pounds of force frequently and/or a negligible amount of force constantly to move objects.
Occasional crouching, grasping, lifting, pulling, pushing, and reaching; frequent typing, clerical work, dexterity, kneeling, computer and monitor use, standing, and walking; constant hearing.
Ability to work around occasional bodily fluids or bloodborne exposure, chemical, electrical, and mechanical hazards.
Ability to work in occasional extreme temperatures, noise, wet or humid conditions, dust, fumes, mists, and odors.
Occasional travel may be required.

Nice To Haves

Joint Commission (Boot Camp) training and Life Safety training preferred.
Project or Program Management Certification desirable.
Ergonomic Training preferred.
OSHA 30 preferred.
An associate degree in business or Healthcare Administration may substitute for two years of experience.
A bachelor's degree in business or Healthcare Administration may substitute for four years of experience.

Responsibilities

Manage regulatory filings for projects, including Certificates of Need and Operating Certificates, and complete required documentation.
Manage the Certificate of Need process for Bassett Healthcare Network, including filing Notice, Limited, and Administrative CONs and following up on contingencies.
Serve as the direct point of contact for the New York State Department of Health.
Schedule and attend Department of Health inspections, track outstanding inspection issues through final approval, and file documentation required to obtain Operating Certificates before occupancy.
Coordinate asbestos testing and abatement, including related contractors and air sampling.
Apply for and manage building permits for projects.
Coordinate contractor shutdown requests, such as oxygen, water, and air shutdowns.
Attend School Based Health Center EOC rounds to assist with compliance.
Manage move planning across Bassett Healthcare Network, including internal moves, relocations, and reconfiguration of departments and staff.
Conduct space audits and maintain accurate space inventory records.
Analyze space needs and develop plans that optimize utilization, support growth, and comply with hospital standards.
Collaborate with department heads, IT, Facilities, infection control, external vendors, and other stakeholders to plan and execute moves.
Prepare move schedules, logistics plans, and communication documents.
Participate in planning new construction, renovations, relocations, project layouts, phasing, and sequencing.
Ensure moves adhere to safety protocols, infection prevention standards, and patient-care needs.
Maintain space data and generate reports for senior leadership on space usage, trends, and future needs.
Assist in developing and enforcing space allocation policies.
Develop, update, and maintain institutional master space inventories by department and space type.
Submit updated square-footage reports to Finance annually before the budget or as requested.
Maintain complete and current records of space allocations and projects.
Collect data and specifications, review end-user needs, and plan space allocation and utilization.
Develop strategies and solutions for space allocation issues in support of institutional goals.
Consult with customers to determine functional and spatial requirements in keeping with organizational objectives and priorities.
Plan and lead project planning and move implementation meetings, typically involving 6–10 staff or stakeholders.
Assign or direct work and provide guidance to others; manage direct reports, including payroll and annual assessments.
Track project progress to meet established deadlines for Bassett Campus and regional projects.
Perform other duties as requested or directed.