Facilities Manager III

Stanford Health Care•Stanford, KY

1d•$69 - $91

About The Position

Stanford Health Care is seeking a Facility Manager III for Site Support Services. This role is the primary facilities contact for an assigned portfolio of ambulatory and administrative locations, managing and coordinating internal and external services to provide a safe, productive environment for patients, guests, and employees. The position supports reliable, compliant, and well-maintained facilities through oversight of building systems, maintenance, vendors, landlords, leases, permits, work orders, inspections, and emergency preparedness. The Facility Manager III provides leadership, coordination, and support to designated project teams, ensuring projects meet budget, schedule, program objectives, and applicable governmental regulations. The role serves as liaison among clients and users, consultants, contractors, vendors, internal teams, landlords, and jurisdictional agencies. It also supports facility upgrades, installations, space changes, and project readiness, and provides leadership and mentorship to Facility Managers and Assistant Facility Managers. The position manages customer relationships, facility performance, cost centers, project documentation, quality control, and contract and lease-related processes. It promotes operational efficiency, consistent service, safety, and regulatory compliance across sites. Participation in the Facilities Services On Call System is required; the role may require availability outside standard hours, including nights, weekends, and holidays, for business needs and emergencies.

Requirements

Bachelor's degree in a work-related discipline or field from an accredited college or university; relevant experience may substitute for the degree, in addition to the stated experience requirement.
6–7 years of progressively responsible and directly related work experience.
Valid California Driver’s License.
Ability to apply judgment and make informed decisions.
Ability to conduct analysis and formulate conclusions.
Ability to prioritize effectively and meet deadlines in a fast-paced environment.
Ability to foster effective working relationships and build consensus.
Ability to plan, organize, and manage building operational services and to develop, implement, and evaluate building and operating systems and preventive-maintenance programs.
Ability to plan, organize, prioritize, work independently, and meet deadlines.
Ability to understand facilities maintenance or repair contract terms and ensure work is performed accordingly.
Knowledge of regulations, procedures, or technical reference materials relating to building maintenance.
Ability to participate in on-call coverage and, as business needs require, work outside standard hours, including nights, weekends, and holidays.

Nice To Haves

Professional designations through the Building Owners and Managers Institute (BOMI).
Professional designations through the International Facility Management Association (IFMA).
Professional designations through the Commercial Real Estate Certification Institute (CRECI).

Responsibilities

Coordinate and liaise facility services, including parking, security, cleaning, landscaping, building-system and equipment maintenance, fire life safety, and emergency response.
Manage customer relationships through rounding, proactive interactions, and regular site visits.
Maintain a healthy and safe work environment through education, training, visibility of unsafe practices, and related measures.
Manage portfolio cost centers, pursue cost efficiencies including in purchased services, and prepare forecasts and variance reports.
Conduct site or zone inspections for condition, safety, and aesthetics; coordinate with partners, vendors, landlords, and property managers to ensure proper building maintenance and functionality.
Meet with vendors and partners to audit quality indicators and verify adherence to contract scope.
Act as an escalation point for emergency events.
Assist with developing policies, guidelines, and standards, and represent the department on committees and in professional organizations.
Implement quality-control measures to ensure project compliance with department, hospital, and university policies, governmental codes and regulations, and participant requirements.
Assess and document project scope and program objectives, physical requirements, parameters, and constraints, including functional needs and health, safety, operations, maintenance, energy-efficiency, quality, contextual, and aesthetic criteria.
Manage review and approval processes for design work from schematic studies through construction documents, field changes, scope changes, and conceptual and detailed project budgets.
Prepare and maintain accurate, coherent, timely, auditable project records and files, cost estimates, and complete space-inventory reports.
Manage landlord interactions as applicable, monitor lease service levels, obtain landlord approvals for alterations and tenant improvements, and forward required paperwork to Lease Administration.
Oversee landlord-property manager relationships and escalate issues to the regional manager as needed; read leases for general familiarity with their terms and conditions.
Manage furnishing and equipment selection, purchasing, and installation.
Partner with internal teams on Fire Life Safety compliance, including lease-related requirements concerning The Joint Commission.
Oversee project management for cosmetic upgrades as needed and coordinate the labor pool for facilities requests as applicable.
Manage selection and contract negotiations for consultants, contractors, and vendors.
Complete Infection Control Risk Assessment (ICRA) and Post Conviction Risk Assessment (PCRA) documentation according to policy.
Participate in the Facilities Services On Call System and respond to business needs or emergencies, including outside standard hours as required.
Advance staff development by providing on-the-job training for Facility Managers and Assistant Facility Managers.