Facilities & Maintenance Specialist

Build It•Mississauga, ON

3d•Hybrid

About The Position

BUILD IT is a full-service general construction company with offices in Mississauga, ON and Calgary, AB. We’ve helped hundreds of world-class brands and businesses build iconic destinations that reflect their vision and purpose — from storefronts that invite customers in, to workplaces that inspire teams to perform, to cultural spaces that truly stand apart. Our team combines strategic thinking, construction expertise, and exceptional execution to bring bold concepts to life with precision and impact. The Facilities & Maintenance Specialist is a hands-on, high-ownership role responsible for the full lifecycle of maintenance operations—from coordinating service requests, estimating, to overseeing execution on-site. This role goes beyond scheduling. The incumbent will own work orders, vendor coordination, preventative maintenance programs, and client relationships, ensuring seamless delivery, quality control, and operational efficiency across all service work.

Requirements

3–5+ years of experience in facilities, maintenance, construction, or service operations
Hands-on and solutions-oriented
Comfortable managing multiple work orders, vendors, and priorities simultaneously in a fast-paced environment
Solid understanding of building systems, maintenance practices, and trade coordination
Confident in estimating, quoting, and managing costs
Strong communication skills and comfortable working directly with clients, vendors, and internal teams
Highly organized and detail-oriented, with strong follow-through
Comfortable working both in-office and on-site, with flexibility for after-hours coordination
Adaptable and open to learning new systems and tools (e.g., Spectrum or similar platforms)

Responsibilities

Own the full lifecycle of work orders and service projects—from intake to completion
Plan, estimate, schedule, and execute maintenance work across multiple sites
Review scopes, RFQs, POs, invoices, and service documentation
Source, coordinate, and manage vendors and subtrades
Ensure clear scope alignment, competitive pricing, and quality delivery
Build strong relationships with reliable service partners
Act as a key point of contact for clients
Provide proactive updates and ensure strong service experience
Coordinate across internal teams, site staff, and vendors
Conduct site visits to verify progress, safety, and quality
Perform post-work inspections and ensure minimal rework
Maintain a visible and professional presence on-site
Own the estimating, quoting, and budgeting process
Support invoicing, AR/AP coordination, and cost tracking
Monitor timelines, risks, and performance metrics
Help standardize workflows and improve operational efficiency
Contribute to SOP development and scalable processes
Support adoption of systems and tools (e.g., Spectrum, tracking systems)