Facilities & Maintenance Specialist
About The Position
Maintain It is a full-service facility maintenance company supporting restaurant, retail, and commercial businesses across a wide range of maintenance and operational needs. We provide proactive, reliable, and customized maintenance solutions designed to minimize disruptions, protect assets, and keep businesses operating at their full potential — delivering quality workmanship, strong communication, and dependable support our clients can rely on. The Facilities & Maintenance Specialist is a hands-on, high-ownership role responsible for the full lifecycle of maintenance operations — from coordinating service requests and estimating, to overseeing execution on-site. This role goes beyond scheduling: you will own work orders, vendor coordination, preventative maintenance programs, and client relationships, ensuring seamless delivery, quality control, and operational efficiency across all service work. You will report to the Operations Manager and work closely with Maintain It and BUILD IT teams.
Requirements
- 3–5+ years of experience in facilities, maintenance, commercial construction, or service operations
- Read and interpret blueprints and construction drawings with confidence
- Proven job-estimating experience — you've owned quoting and budgeting for service or construction work
- Commercial construction knowledge — trades, scopes, building systems, and site practices
- Strong communication skills and are comfortable working directly with clients, vendors, and internal teams
- Hands-on and solutions-oriented — you anticipate problems, not just react to them
- Comfortable managing multiple work orders, vendors, and priorities simultaneously in a fast-paced environment
- Highly organized and detail-oriented, with strong follow-through
- Comfortable working both in-office and on-site, with flexibility for after-hours coordination
- Legally entitled to work in Canada and able to work on-site in Mississauga with travel to client sites
Nice To Haves
- Experience with Spectrum or similar tracking/ERP systems
- Preventive-maintenance program experience
- AR/AP coordination and cost tracking
- SOP development/process improvement
Responsibilities
- Own work orders and service projects end-to-end — intake, planning, estimating, scheduling, execution, and close-out across multiple sites
- Lead the estimating, quoting, and budgeting process; review scopes, RFQs, POs, invoices, and service documentation
- Source, coordinate, and manage vendors and subtrades — aligned scopes, competitive pricing, quality delivery
- Act as a key point of contact for clients with proactive updates and a strong service experience
- Conduct site visits to verify progress, safety, and quality; perform post-work inspections to minimize rework
- Support invoicing, AR/AP coordination, and cost tracking; monitor timelines, risks, and performance metrics
- Help standardize workflows, contribute to SOPs, and support adoption of systems and tools (e.g., Spectrum).
Benefits
- Accommodations will be provided upon request for candidates participating in all phases of the hiring process
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
