Facilities Maintenance Specialist

Bradley Arant Boult Cummings • Birmingham, AL

3d • Onsite

About The Position

The facilities maintenance specialist reports to the Office Administrator and provides assistance to ensure successful service delivery of the client facility needs. This role involves working closely with the building's property management team to ensure the space is meeting all aspects of the Firm's needs, including efficiency and aesthetics. The specialist will serve as a point of contact for building management, assist with office-specific vendor contracts and relations, and coordinate with property management, building engineers, and outside vendors for deliveries and services. Key duties include scheduling and documenting routine maintenance, remaining knowledgeable about office equipment, assisting with fire code compliance and office safety, performing furniture repairs, minor office repairs, and coordinating major office repairs. Daily walk-throughs are expected to ensure cleanliness and proper equipment function. The role also involves addressing internal inquiries, assisting with renovations, business continuity, and incident response planning, as well as budget tracking and process improvement. Support for new hire office setup and reassignments is also part of the role.

Requirements

• Bachelor's degree in Business, Engineering, or equivalent professional level experience is preferred
• 3-5 years of experience in facilities maintenance or equivalent related functions
• Knowledge of general maintenance methods, operating requirements, and safety precautions related to facilities management
• Has working knowledge of workflow in Office Services, Facilities, and Hospitality environments
• Excellent interpersonal skills
• Must be energetic, courteous, well organized, and able to work independently
• Ability to work under pressure in a fast-paced environment
• Strong time-management skills and ability to multi-task
• Strong client service focus and ability to work effectively in a team environment
• Self-motivation and ability to work with minimal supervision
• Ability to stand or walk for extended periods of time
• Ability to work a flexible schedule as needed, including but not limited to being on call after hours and weekends
• Ability to lift objects up to 50 lbs and, with assistance, objects weighing more than 50 lbs

Responsibilities

• Work closely with the building's property management team to ensure the space is meeting all aspects of the Firm's needs, including efficiency and aesthetics
• Serve as point of contact for building management
• Assist with office specific vendor contracts and relations
• Work with the property management office, building engineers, and outside vendors to coordinate incoming deliveries and services
• Schedule and document routine maintenance and repairs
• Remain knowledgeable regarding all operational aspects of office equipment
• Assist with fire code compliance and office safety
• Furniture repairs, requests and purchases
• Minor office repairs and maintenance
• Coordinate with appropriate vendors on major office repairs and maintenance
• Perform daily walk-throughs to ensure the office is clean and equipment is functioning properly
• Address internal inquiries and concerns ensuring timely and quality issue resolution and service delivery
• Follow up on internal inquiries to ensure customer satisfaction
• Assist with office renovations
• Assist with business continuity planning and implementation
• Assist with incident response planning and implementation
• Assist with development and tracking of the annual office budget
• Bring practical process improvement thinking to assignments to continuously drive improvement, reduce cost, improve efficiency, and or safety
• Assist the office services coordinator with new hire office setup and office reassignments as requested
• Other duties as assigned

Benefits

• Competitive salaries, commensurate with experience.
• Comprehensive benefits including medical, dental, vision, life, disability, and retirement.
• Professional development support, including CLE tracking and training programs.
• A collaborative, inclusive, and supportive culture.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level