Facilities & Maintenance Coordinator

Talbot & Associates CPA • Winnipeg, MB

4d • CA$25 - CA$35 • Hybrid

About The Position

Talbot & Associates (T&A) is seeking a reliable and proactive Facilities & Maintenance Coordinator to support the day-to-day upkeep of their main office building and property, as well as satellite locations. This role involves maintenance, cleaning, and coordination with vendors and tenants. The ideal candidate is organized, responsible, resourceful, comfortable working independently, and takes pride in keeping spaces clean, safe, and running efficiently. This is a full-time position based primarily at their Winnipeg (St. Norbert) office, with travel to satellite locations included.

Requirements

• Strong organizational and communication skills.
• Ability to manage multiple priorities and respond to urgent issues effectively.
• Comfortable working independently and taking initiative.
• Practical understanding of general building maintenance and repairs.
• Professional and approachable when working with tenants, vendors, and internal teams.
• Valid driver’s license and reliable transportation required.
• Attentive to health and safety requirements and proactive in addressing potential risks.

Nice To Haves

• Experience coordinating vendors or trades is considered an asset.
• Familiarity with Microsoft Office tools (Outlook, Excel, Teams) is an asset.

Responsibilities

• Prioritize maintenance requests, perform minor maintenance tasks and coordinate larger repairs as needed.
• Ensure timely completion by scheduling and liaising with contractors, tradespeople, and vendors.
• Maintain regular cleaning and preventative maintenance schedules.
• Provide quotes & purchase building supplies, tools, and maintenance materials.
• Serve as the primary contact for long-term tenants and tenant-related matters.
• Coordinate scheduling and logistics for the on-site events centre and short-term rentals.
• Promote a safe work environment by monitoring for potential hazards, coordinating corrective actions, and supporting compliance with safety requirements.
• Provide maintenance and facility support to satellite office locations.
• Participate in after-hours emergency response when required.
• Other related duties as needed to help keep our offices safe, functional, and running smoothly.

Benefits

• Hourly pay for every hour worked, including during busy seasons, with the option to be paid out for extra hours or bank them for future use.
• Reimbursement for personal medical expenses, with the opportunity to invest unused amounts in a deferred profit-sharing plan (DPSP) account.
• Participation in a group benefits plan, including life insurance, dependent life insurance, accidental death and dismemberment insurance, and long-term disability insurance.
• Investment opportunities, including a group retirement savings plan and a group tax-free savings account with payroll deduction options.
• Ongoing development, training, and the possibility of tuition or course reimbursement.
• Flexibility to accommodate special work hour arrangements.
• A people-first workplace where we treat one another and our clients like family. We support each other, celebrate success, and create a fun, welcoming culture both in and outside the office.
• An open-door opportunity for wage negotiations based on performance.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed