Facilities & Maintenance Assistant

Shelter House - Iowa City•Iowa City, IA

3d•Onsite

About The Position

This role is responsible for all day-to-day facility-related operations including scheduled maintenance, repairs, upgrades, work requests, and emergency situations at all Shelter House facilities. The assistant will oversee third-party vendors and subcontractors as advised by the Facilities and Maintenance Manager (FMM). They will provide ongoing maintenance and repair of the Emergency Shelter and Permanent Supportive Housing units and all Shelter House property and leased properties. This includes performing minor electrical, carpentry, basic plumbing, flooring work, and a heavy emphasis on drywalling and painting. The role also involves performing preventative maintenance work regularly and completing repairs requested through work orders or identified by the FMM. Additionally, the assistant will help with cleaning and support the Fresh Starts janitorial crew to maintain cleanliness in common areas, maintain parking lots, fencing, grounds, and perform seasonal maintenance like mowing and hedge trimming. They will also maintain and repair furniture, fixtures, and equipment, as well as unit heaters and building HVAC systems, including changing filters. The position requires responding to emergency calls after normal working hours and consulting with the FMM to assess maintenance issues, aiming to reduce long-term costs and steward funds. A work-log and records of all requests, communication, and resolutions must be maintained. The grounds of all properties must be kept well-maintained with snow removal, yard maintenance, and mowing. This position description is not intended to be a complete list of duties or skills and is subject to change.

Requirements

Commitment to the mission, vision, and work of Shelter House.
Three or more years of progressively responsible related experience in management of facilities and apartment maintenance.
Good organizational, record keeping, time management, and communication skills.
Must be available occasionally for after hours, weekend, and on-call work.
Must have a valid driver's license and pass a background check.
Ability to use available technology such as smart phones, tablets, etc.
Must be able to lift up to 35 pounds at times.
Ability to complete tasks and physical requirements outlined in the job description.

Responsibilities

Responsible for all day-to-day facility-related operations including scheduled maintenance, repairs, upgrades, work requests, and emergency situations at all Shelter House facilities.
Oversee third-party vendors and subcontractors as advised by the Facilities and Maintenance Manager (FMM).
Provide on-going maintenance and repair of the Emergency Shelter and Permanent Supportive Housing units and all Shelter House property and leased properties, including performing minor electrical, carpentry, basic plumbing, flooring work, and heavy emphasis on drywalling and painting.
Perform preventative maintenance work on a regular basis and complete repairs requested through work orders or identified by the FMM.
Assist with cleaning and support the Fresh Starts janitorial crew as advised by the FMM to maintain cleanliness in the common areas of the building interiors.
Maintain parking lots, fencing, grounds and perform seasonal maintenance, mowing, and hedge trimming.
Maintain and repair furniture, fixtures, and equipment.
Maintain unit heaters and building HVAC systems and change filters as needed.
Respond to emergency calls to provided cellular phone for emergency requests after normal working hours.
Work in consultation with the FMM to assess each maintenance issue to determine if it can be handled easily internally or if there is a need for a third-party vendor. Approach each request with reducing long-term costs to the organization and stewardship of funds in mind.
Maintain a work-log to document all maintenance work performed.
Maintain records of all requests, communication, and resolution of requests.
Ensure the grounds of all properties are well-maintained with snow removal, yard maintenance, and mowing.