Facilities Lead

Allied Fire Protection•Pearland, TX

2d•Hybrid

About The Position

The Facilities Lead is responsible for ensuring the maintenance, safety, operational readiness, and cost-effective management of all AFP office locations. This role serves as the primary point of coordination for facility services, repairs, office moves, new office buildouts, and facility improvement projects, while maintaining consistent standards across all locations.

Requirements

3+ years of experience in facilities coordination, property management, construction project coordination, or a related role
Working knowledge of commercial building systems, preventive maintenance programs, vendor management, and facility service contracts.
Experience coordinating office moves, renovations, construction projects, or new-location buildouts with consultants and contractors.
Experience reviewing proposals, tracking budgets, validating invoices, and maintaining facility records and compliance documentation.
Familiarity with work-order or facilities-management systems and Microsoft Office applications.

Nice To Haves

multi-location experience preferred

Responsibilities

Receive, prioritize, schedule, and track break-fix requests and urgent facility repairs involving HVAC, plumbing, electrical, roofing, lighting, access doors, security, and other building systems; communicate service disruptions and repair status to affected stakeholders.
Maintain preventive maintenance schedules and conduct routine inspections across all locations to reduce downtime, extend asset life, and identify maintenance, cleanliness, safety, and improvement needs.
Source, coordinate, and monitor vendors for landscaping, janitorial services, waste removal, pest control, HVAC, maintenance, and other facility services while maintaining contracts, insurance documentation, renewal dates, scopes of work, and performance expectations.
Coordinate employee relocations, furniture moves, workspace changes, office expansions, and facility consolidations with business leaders, IT, and support teams while minimizing disruption to operations.
Partner with consulting firms, architects, contractors, IT, and leadership to coordinate the design, construction, renovation, and opening of AFP offices, including schedules, milestones, budgets, site access, contractor progress, risks, and updates.
Support facility budgeting and forecasting, review proposals and invoices, monitor recurring expenses, validate completed work, identify & track cost-saving opportunities while balancing quality, reliability, safety, and long-term needs.
Partner with Safety, Human Resources, IT, and leadership to support fire and life-safety requirements, inspections, occupancy standards, emergency procedures, regulatory compliance, keys, badges, access-control systems, alarms, cameras, and contractor access.
Coordinate essential utility services and maintain records for furniture, appliances, building equipment, warranties, permits, and asset replacement or lifecycle planning.
Maintain a centralized work-order process and track request priority, ownership, vendor response, completion, costs, recurring issues, preventive maintenance compliance, and service-provider performance.
Provide timely facility updates while establishing consistent standards and implementing improvements that strengthen safety, reliability, employee experience, sustainability, and cost efficiency.