Facilities Intern, 2027 Season
About The Position
Penske Entertainment is a leading provider of world-class sports and entertainment. The organization consists of three prominent entities: Indianapolis Motor Speedway, INDYCAR, and IMS Productions. The Penske Entertainment experience is fast-paced, diverse and impactful. Through its business units, the organization reaches audiences on an international scale, focused on delivering exceptional products from start to finish. Employees of Penske Entertainment are challenged daily in a demanding yet rewarding environment that is best suited for dedicated professionals who want to reach their ultimate potential amid the excitement, tradition, and pageantry of the World’s Greatest Racecourse and our premier open-wheel racing series. The Facilities Intern, College Program will report to the Coordinator, Facilities with a dotted line to the Sr. Manager, Facilities and will assist the entire Facilities Department with a variety of duties in the planning and execution of events and projects at IMS. Opportunities will include exposure to facility management and preparation along with coordinating temporary rentals, staffing, and services for events. During May, the Facilities Intern will work directly with internal and external stakeholders to solve and troubleshoot issues or requests. This position is part of the College Program and is eligible for all programming.
Requirements
- Previous experience in the College Program or at IMS is preferred
- Strong interest in event and facility management
- Friendly and service oriented
- Willingness to build strong relationships
- Ability to listen, understand, and follow oral and written direction
- Quickly process and react to problems with minimal supervision
- Innovative thinker and self-starter with perseverance
- Proficient verbal/written communication and advanced computer skills
- Effective interpersonal and leadership skills
- Adaptability and Flexibility
- Currently enrolled at an accredited college/university pursuing an Associate’s, Bachelor’s, or Master’s degree
Responsibilities
- Assist with the recruitment, onboarding, and execution for the Non-Profit Ecology Program
- Participate with the Department of Corrections pre and post event cleanup initiatives
- Monitor the Facilities email and computerized maintenance management system (CMMS) to assign and dispatch Work Orders
- Support the load-in and load-out of assets throughout the facility
- Help with assigned operations and production for events during January through August 3rd.
- Problem-solve and troubleshoot unforeseen challenges during events and projects
- Collaborate with skilled trades and internal departments along with contractors, service providers, and vendors on facility issues or requests
- Inspect and record repairs and maintenance needed to buildings, grounds, and structures before, during, and after events
- Support the coordination, procurement, and scheduling of temporary rentals, services, and staffing for Marquee Events.
- Coordinate and distribute credentials for Facilities personnel and external contractors/service providers/vendors
- Provide administrative support for Facilities Department
- Participate in all College Program professional development activities
- Other duties as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Intern
Education Level
Associate degree
