Facilities & Executive Assistant

Fresh Del Monte Produce Company•Pittsburgh, PA

18h•Onsite

About The Position

Del Monte Foods, the Foods Division of Fresh Del Monte, is seeking a highly organized, proactive, and trusted Executive Assistant to support the Vice President of Supply Chain & Logistics. This role will also oversee facilities coordination for the Pittsburgh headquarters. The individual will act as a strategic partner, ensuring the VP can operate at full capacity while maintaining a high-performing, well-run workplace environment. This position blends executive support, operational coordination, and facilities oversight, requiring strong judgment, discretion, and the ability to anticipate needs.

Requirements

5+ years of experience supporting senior executives, preferably in operations or supply chain environments
Experience with office or facilities coordination strongly preferred
Exceptional organizational, communication, and problem-solving skills
High level of professionalism and ability to handle confidential information
Proficiency in Microsoft Office (Outlook, PowerPoint, Excel) and collaboration tools
Ability to manage multiple priorities with attention to detail and follow-through.

Responsibilities

Manage complex calendars, priorities, and scheduling with a focus on maximizing executive effectiveness.
Help coordinate materials for leadership meetings, business reviews, and executive presentations.
Act as a gatekeeper and facilitator, ensuring alignment on priorities and efficient use of time.
Coordinate travel, logistics, and itineraries with precision and foresight.
Support communication flow between the VP and internal/external stakeholders.
Drive follow-ups on key initiatives, ensuring deadlines and deliverables are met.
Support supply chain leadership meetings, including agenda creation, note-taking, and action tracking.
Assist in preparing reports, dashboards, and communications for internal teams.
Coordinate cross-functional activities across supply chain, logistics, and corporate teams.
Bring structure and organization to fast-moving priorities.
Oversee day-to-day operations of the headquarters facility to ensure a safe, efficient, and professional environment.
Manage vendor relationships (maintenance, cleaning, security, etc.) and service contracts.
Coordinate office space planning, seating, and workplace experience initiatives.
Lead response efforts for facility-related issues, ensuring minimal disruption.
Support company events, meetings, and on-site experiences.
Help foster a high-performance, team-first culture within the headquarters.
Support leadership engagement activities, team events, and all-hands coordination.
Act as a connector across teams, reinforcing communication and collaboration.
Create a welcoming and professional environment for employees and visitors.