Facilities Documentation Associate

Florida Atlantic University • Boca Raton, FL

10h • Onsite

About The Position

Florida Atlantic University is seeking a Facilities Documentation Associate in Boca Raton, FL. This technical paraprofessional position supports facilities and infrastructure mapping and documentation by interpreting, capturing, and maintaining accurate facilities and infrastructure records related to buildings, grounds, and utility systems. The role focuses on the technical review and documentation of civil, utility, and facilities information, including record drawings, as-builts, final construction turnover documentation, and infrastructure asset changes, to ensure that institutional mapping and documentation repositories remain complete, accurate, and current. The position supports updates from capital projects and operations and maintenance activities, working collaboratively with Design and Construction Services and Operations and Maintenance staff. The Facilities Documentation Associate plays a key role in maintaining reliable facilities and infrastructure records that support planning, maintenance, compliance, and long-term asset stewardship. This position is designated as essential personnel.

Requirements

• Associate degree in drafting, engineering technology, facilities management, GIS, construction technology, or a related technical field and three (3) years of progressively responsible experience in facilities documentation, infrastructure records, civil/utility drafting, or a closely related technical area OR High school diploma or equivalent and five (5) years of progressively responsible experience in facilities, infrastructure documentation, drafting, or related technical work demonstrating applied knowledge of civil and utility documentation.
• Experience maintaining or updating facilities, infrastructure, utility, or architectural documentation using AutoCAD.
• Ability to move throughout campus and University for site and field visits, and surveys.
• Proficiency in AutoCAD sufficient to interpret, update, maintain, and revise facilities and infrastructure documentation based on approved record drawings, as-built documentation, and field verification activities.
• Ability to translate engineering documentation into structured spatial and asset records.
• Ability to conduct field verification activities, including site observations, photographic documentation, and comparison of field conditions with existing records.
• Strong attention to technical detail and documentation accuracy.
• Ability to identify inconsistencies across documentation sources.
• Clear communication with technical and non-technical stakeholders.
• Methodical recordkeeping and version control practices.
• Unrestricted work authorization required at all times.

Nice To Haves

• Experience in higher education, campus environments, or multi-site facilities portfolios.
• Familiarity with utilities, site infrastructure, or facilities asset management.
• Experience supporting documentation activities across both capital projects and maintenance operations.
• Familiarity with facilities mapping or spatial documentation systems is desirable; training may be required to support coordination with GIS, space data and facilities management systems.

Responsibilities

• Interpret, document, and maintain accurate facilities and infrastructure records for buildings, grounds, and utility systems across all University campuses and sites.
• Maintain authoritative infrastructure documentation, including civil, utility, and facilities records, ensuring consistency with approved record drawings, as-built and final construction turnover documentation, and institutional standards.
• Provide technical support for the interpretation and documentation of civil engineering drawings, infrastructure documentation and facilities drawings, including site, utility, and building floor plans.
• Capture, validate and document infrastructure and spatial changes resulting from capital projects, renovations, and maintenance activities, including review of final construction documentation and equipment schedules, to ensure institutional records remain current and complete.
• Identify and coordinate resolution of discrepancies between legacy documentation, submitted records, and field conditions in collaboration with appropriate technical units.
• Maintain and update facilities and infrastructure documentation and prepare associated documentation for integration into GIS, space inventory, and related facilities systems.
• Work collaboratively with the GIS & Space Data Specialist and coordinate with Design and Construction Services, Operations and Maintenance, and other relevant units to obtain documentation required for accurate recordkeeping.
• Provide documentation support for internal reviews, audits, and information requests related to facilities and infrastructure records.
• Perform other job-related duties as assigned in support of spatial facilities and infrastructure documentation function.

Benefits

• Medical (PPO/HMO $50 per month single & $180 per month family)
• Dental
• Vision
• Life Insurance
• Flexible Spending plans
• Employee Assistance Program (EAP)
• State retirement options including tax-deferred annuities and Roth 403(b) plans.
• State employees Public Service Loan Forgiveness (PSLF) program.
• Sick Leave Pool Program.
• Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion).
• Paid Community Engagement Volunteer Service Day
• Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment.
• For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree