Facilities Director

Columbia Bank•Lake Oswego, OR

3d•Onsite

About The Position

Responsible for management and maintenance of our facilities. The Facilities Director role is crucial for ensuring the smooth operation of all mechanical systems, managing financial aspects, and coordinating various logistical tasks. Plans, organizes, maintains, and manages the operations and reliability of bank facilities and general infrastructure systems. Establishes and monitors preventative maintenance processes and programs and facility inspection processes for on-going review of maintenance work. Trouble-shoots and responds to after-hour issues as needed regarding the operational aspects of the facilities such as HVAC issues, fire alarm malfunctions, electrical outages, water leaks, etc. Responsible for the proper operation of all mechanical, electrical, plumbing and associated control systems throughout the Bank’s portfolio. Updates and maintains list of facilities equipment, including life-cycle and replacement costs. Proven experience developing and maintaining a multi-year capital plan including strategy, planning, budgeting and implementation. Manage facilities’ budgets by monitoring expenses and ensuring cost-effective operations budgets, develop and maintain deferred maintenance budgets, and oversees invoice/payment processing. Manage internal/external moves, furniture, furniture redeployment, vendor services and coordinate technology installations. Manages minor construction projects (e.g. carpet, paint, HVAC replacement, roof replacement, etc.) by working with contractors, property managers, planning offices, scheduling multiple trades, furniture installation, and sign-off of punch lists. Create and routinely update a documented plan that includes preventive, predictive and reactive maintenance procedures Manages the associate workorder system used to intake facilities issues across the portfolio. Responsible for maintaining regulatory compliance: local, state and national for ADA, OSHA and Building Codes. Manage and integrate facilities functions relating to acquired properties, vacating sold or excess properties. Regularly interacts with senior level management, associates, and/or vendors. Demonstrates compliance with all bank regulations for assigned job function and applies to designated job responsibilities – knowledge may be gained through coursework and on-the-job training. Keeps up to date on regulation changes. Follows all Bank policies and procedures, compliance regulations, and completes all required annual or job-specific training. Maintain a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations as applicable to this job description. May be asked to coach, mentor, or train others and teach coursework as subject matter expert. Actively learns, demonstrates, and fosters the Columbia corporate culture in all actions and words. Takes personal initiative and is a positive example for others to emulate. Embraces our vision to become “Business Bank of Choice” May perform other duties as assigned.

Requirements

Bachelor’s Degree or equivalent
Experience directing and controlling the activities of a broad functional area through several department managers within the company, having overall responsibility for planning, budgeting, implementing, and maintaining costs, methods, and associates
Experience developing, modifying, and executing company policies that affect immediate operation(s) and company-wide effect
Experience interacting with senior management or executive levels on matters concerning several functional areas, divisions and/or customers
Ability to change the thinking of, or gain acceptance of, others in sensitive situations
Experience managing and developing others
Ability to build and maintain relationships
Excellent planning and organization skills
Adaptable at a moment’s notice
Excellent written and verbal communication skills
Proficiency with personal computers and related software packages such as Excel, PowerPoint, and Word, and other business machines
Ability to train and present to small and large audiences or has the interest in learning to train and present

Nice To Haves

10+ years of relevant Facilities Management experience or equivalent

Responsibilities

Management and maintenance of facilities
Ensuring smooth operation of mechanical systems
Managing financial aspects of facilities
Coordinating logistical tasks
Planning, organizing, maintaining, and managing operations and reliability of bank facilities and general infrastructure systems
Establishing and monitoring preventative maintenance processes and programs
Troubleshooting and responding to after-hour facility issues
Ensuring proper operation of mechanical, electrical, plumbing, and associated control systems
Updating and maintaining a list of facilities equipment, including life-cycle and replacement costs
Developing and maintaining a multi-year capital plan
Managing facilities budgets, monitoring expenses, and ensuring cost-effective operations
Developing and maintaining deferred maintenance budgets
Overseeing invoice/payment processing
Managing internal/external moves, furniture, furniture redeployment, vendor services, and coordinating technology installations
Managing minor construction projects
Creating and routinely updating a documented plan for preventive, predictive, and reactive maintenance procedures
Managing the associate workorder system
Maintaining regulatory compliance (ADA, OSHA, Building Codes)
Managing and integrating facilities functions relating to acquired properties, vacating sold or excess properties
Regularly interacting with senior level management, associates, and/or vendors
Demonstrating compliance with all bank regulations
Keeping up to date on regulation changes
Following all Bank policies and procedures, compliance regulations, and completing all required training
Maintaining a working knowledge of Bank's written policies and procedures regarding Bank Secrecy Act, Regulation CC, Regulation E, Bank Security and other regulations
Coaching, mentoring, or training others and teaching coursework as subject matter expert
Actively learning, demonstrating, and fostering the Columbia corporate culture
Taking personal initiative and being a positive example for others
Embracing the vision to become “Business Bank of Choice”
Performing other duties as assigned