Facilities Coordinator
About The Position
Ai2 is seeking a Facilities Coordinator to join our high-performing Operations team. In this key role, you will lead the day-to-day management and continuous improvement of our dynamic office environment, ensuring an exceptional workplace experience that supports our world-class research and engineering teams. We're looking for a proactive, detail-oriented professional with a strong track record in facilities coordination, office operations, and service excellence. You bring advanced problem-solving skills, thrive in a fast-paced environment, and demonstrate exceptional judgment and follow-through. A natural collaborator and skilled multitasker, you anticipate needs, streamline processes, and deliver thoughtful, personalized support to create an efficient and welcoming workplace. As a member of the team, you will help shape the future of our physical spaces, and serve as a trusted resource across the organization.
Requirements
- 1+ years of Facilities Coordinator or Office Coordinator experience.
- Ability to thrive in an ambiguous and ever-evolving environment.
- Ability to multitask, work in a fast-paced environment, and have a high level of attention to detail.
- Self-starter, highly proactive, and collaborative.
- Positive, enthusiastic, and service-oriented attitude.
- Results-oriented with the ability to be flexible and work well under pressure.
- Excellent interpersonal skills with strong written and verbal communication abilities.
- Advanced experience with the Google Suite of software applications.
- Enthusiasm to work on a small, collaborative team.
- Experience with Microsoft Office, Excel, and PowerPoint and Google Apps.
Responsibilities
- Establish strong relationships and communication within all levels of the organization to provide excellent internal customer experience and personal connection. This may include use of Gmail and other G-suite products.
- Lead operations throughout our AI2 offices, including but not limited to food service, event support, cleaning and organizational projects/tasks, and basic maintenance functions in collaboration with internal and external partners
- Help staff the reception desk at our location by partnering with the Office Manager to ensure adequate coverage
- Ensure office is well-stocked with necessary supplies
- In collaboration with the team, ensure delivery and quality of goods and services from vendors and suppliers by receiving from the loading dock/front door and carrying or using carts to transfer goods
- Carry out operational/logistical tasks as assigned by Operations Manager to ensure a safe, clean and efficient office environment for all employees which may include walking, standing, and the use of cleaning supplies
- Work with senior team members to establish, review, and own vendor relationships (may include caterers, property management, trade vendors, and suppliers)
Benefits
- medical
- dental
- vision
- employee assistance program
- health savings account plan
- healthcare reimbursement arrangement plan
- health care and dependent care flexible spending account plans
- 401k plan
- $125 per month to assist with commuting or internet expenses
- $200 per month for fitness and wellbeing expenses
- up to ten sick days per year
- up to seven personal days per year
- up to 20 vacation days per year
- twelve paid holidays throughout the calendar year
- annual bonuses
- long-term incentive plan
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
