Facilities Coordinator

CCH•Walnut Creek, CA

26d•$70,304 - $92,600•Onsite

About The Position

CCH builds and manages quality, affordable housing in caring communities. Our Vision is to transform communities by fostering human dignity, mutual respect, personal independence, and supportive environments. Our Values include Sustainability, Integrity, and Independence. We believe we are more than a home for residents and more than a job for employees. The Facilities Coordinator supports the Associate Director of Facilities with maintaining high quality, well-maintained properties throughout CCH. The FC ensures ongoing initiatives and maintenance projects are tracked and managed in a cost-effective and efficient manner, providing transparency along the way. This role provides the best service possible to all stakeholders in a way that maximizes profits and meets annual budget projections. This role also provides service to the CCH Central Office - Walnut Creek, to ensure maintenance requests are completed timely.

Requirements

3 years’ experience working in varied construction trades or multi-family property maintenance or facilities; OR an equivalent combination of education and experience in construction trades or multi-family property maintenance or facilities management.
Ability to achieve results for the organization with and through other people, utilizing creative and innovative solutions, conflict management and problem-solving skills.
Advanced knowledge of the tools and testing equipment associated with the repair and servicing of mechanical equipment.
Ability to adhere to Fair Housing requirements in the performance of duties and responsibilities.
Working knowledge of electrical, plumbing, carpentry, painting, and refurbishing.
Ability to write job specifications and scope of work.
Knowledge of OSHA regulations.
Proficiency in the reading of blueprints and schematics.
Familiarity with HVAC system and various appliances.
Ability to work under pressure and successfully meet deadlines.
Ability to work independently and in a team environment, under minimal supervision.
Ability to handle shifting and multiple priorities in a fast paced, growth environment.
Strong communication (verbal and written), decision-making, interpersonal, organizational, administrative, negotiation and conflict resolution skills.
Flexible, innovative, detail-oriented, and well organized.
Must be able and willing to travel to all company locations to carry out duties and responsibilities.
Proficient in Word, Excel, and database software.
Experience working with diverse groups, i.e., staff, residents, outside contacts.
A valid driver license, reliable personal vehicle, personal auto insurance as required by law, and an MVR sufficient to obtain and reasonably maintain insurability under agency auto liability policies are essential job requirements.

Responsibilities

Contribute to caring and positive working and living environments for all employees and residents
Conduct comprehensive property capital needs assessments, makes recommendations within appropriate timelines and within budget limitations
Oversee procedures related to inspections, scheduling, inventory control, record-keeping, and cost management.
Maintains company standards for long-term capital improvement plans, preventative maintenance, and emergency preparedness plans.
Manage the Facilities Department's capital improvement project tracking system, ensuring accurate and up-to-date project information, providing reporting to executive leadership and Board members, as necessary.
Drafts scopes of work, in collaboration with Community Managers and Maintenance Technicians, and prepares budgets for capital improvement and maintenance projects.
Responds to and consults with Portfolio Managers when the need for major repairs or costly non-routine maintenance arises at a property.
Assesses incoming incident reports to determine the adequate plan of action, aligning communications between Property Management personnel and other stakeholders to keep everyone informed of project status.
Supervises major repairs done by CCH’s maintenance staff; consults outside resources when necessary to assure compliance with industry standards.
Assesses current maintenance policies and procedures and makes recommendations, as appropriate
As appropriate, solicits and reviews bid packages with Property Management to assure comparable proposals.
Maintain the approved vendor list and conduct periodic vendor assessments to ensure cost competitiveness.
Provides job training and educational opportunities for maintenance and janitorial staff.
Promotes cost-savings measures and quality improvement strategies.
Assist site staff with pre-inspection readiness, ensuring that maintenance findings are corrected within established timelines.
Ensures proper update and maintenance of Safety Data Sheets (SDS) sheets by property staff.
Ensures that safety precautions and procedures are undertaken by site staff
Perform periodic site visits during major rehabilitation projects to monitor progress and address potential issues proactively.
Hands on assistance with repairs, when needed
Other duties as assigned