Facilities Coordinator

Sompo International•Toronto, ON

64d•CA$65,000 - CA$75,000•Onsite

About The Position

Sompo has a unique opportunity for a Facilities Coordinator to join our Facilities & Real Estate team. This role will be the first friendly face visitors come in contact with, the calm voice on the phone and the organizational force that keeps the Sompo Canada office operations running smoothly. You will work with Sompo Canada office staff and well as the North American facilities staff to deliver top-notch customer service. The Facilities Coordinator reports directly to the Senior Vice President, Real Estate and Facilities, North America. This position will be based out of our Toronto, Ontario office. We strive for collaboration, which is why we offer a work environment where our employees thrive and develop long-lasting careers.

Requirements

High School Graduate
3 to 7 years’ experience in office administration preferred
Strong communication and organizational skills
Experience in vendor management preferred
Demonstrates analytical ability and sound business judgement
Ability to manage multiple priorities with urgency
Demonstrates ability to achieve goals through teamwork and collaboration
Proficient using Microsoft Office Suite (Outlook, Excel, etc.)
Must be able to lift up to (25) lbs.

Responsibilities

Greet visitors, clients and colleagues in a friendly and professional manner, ensuring a welcoming first impression
Manage the front desk and reception area directing calls, visitors and vendors to the correct people and places
Oversee day-to-day office operations including ordering and stocking supplies, coordinating maintenance and repairs and managing vendor visits
Engage with vendors to schedule visits and ensure appropriate and consistent service
Submit all invoices for payment as needed and reconcile all expense reports monthly
Manage office seating and liaise with IT and managers on preparations for visitors and new hires
Ensure cleanliness and organization of all common office areas including meeting rooms, kitchens, print/supply areas and hallways
Liaise with building management to ensure all needed documentation is submitted and requirements are fulfilled