Facilities Coordinator

City National Bank of Florida•Coral Gables, FL

7d•Onsite

About The Position

The Facilities Coordinator is responsible for providing administrative support to the Facilities Department and other areas of the Bank as needed. Responsible for maintaining the mailroom, scheduling and responding to maintenance calls, processing service requests, and performing administrative duties as requested. The candidate will be proactive in a fast-paced environment with a good sense of urgency and time management.

Requirements

2-4 years experience in general administrative support.
Mailroom experience.
Proficient in Microsoft Office: Outlook, Word, Excel and Power Point.

Nice To Haves

Demonstrated success pertaining to speed and accuracy with alpha/numeric filing.
Strong data entry skills with above average accuracy.

Responsibilities

Sort incoming mail for distribution and dispatch outgoing mail.
Schedule preventative maintenance.
Respond to urgent maintenance calls.
Assist Facilities with the record keeping on branches, permits, licenses.
Service employees with their day to day office needs (i.e. troubleshoot or repair desks, daily moves, changing toners).
Order office and kitchen supplies to make sure common areas are stocked.
Log and track all incoming priority packages and deliver to recipients with signature time and date.
Process certified/return receipt packages and deliver to post office.
Process service requests.
Coordinate and schedule pickups and deliveries.
Assist manager with office supply ordering, invoicing, etc.
Serve as backup to the switchboard.
Perform other duties as assigned.