Facilities Coordinator

HOMAGE SENIOR SERVICES•Everett, WA

37d•$26 - $41•Onsite

About The Position

The Facilities Coordinator manages the day-to-day operations of Homage’s building and property, including tasks like coordinating maintenance requests, minor repairs, and ensuring cleanliness. This position provides technical and administrative support to maintain the overall functionality and safety of the facility by using best business practices to manage resources, services, and processes to meet the needs of Homage. Homage Senior Services, formerly Senior Services of Snohomish County is the largest and most comprehensive nonprofit service provider for older adults, people with disabilities, and their families in Snohomish County. Our guiding principles of independence, dignity, and quality of life are realized through our interconnected core service areas: nutrition, transportation, home repair, and social services. We are committed to building an inclusive workplace and offer you the opportunity to work to your fullest potential while making a difference in the community.

Requirements

High School diploma or equivalent
Minimum of 2 years’ relevant experience
Experience in construction, maintenance, and all facets of facility operation
Experience supervising employees and contractors
Working knowledge of principles and practices of project management, financial principles and practices, and of electrical and mechanical systems
Working knowledge of procurement and contracts
Sound knowledge of health, safety, and environmental regulations
Planning and organizational skills
Negotiation skills and problem analysis
Decision-making skills and ability to use good judgment
Customer service orientation and teamwork
Effective working knowledge of Microsoft Office suite (Outlook, Teams, Excel, Word, PowerPoint, SharePoint); comfortable navigating in Microsoft Windows environment and using internet browsers.
Absent any regulatory or contractual requirement for specific education/certification, other combinations of applicable education, training, and experience which provide the knowledge, skills, and abilities necessary to perform effectively in the position may be considered.

Nice To Haves

Experience with diverse communities
Fluency in other languages in addition to English
Able to be certified as a forklift driver

Responsibilities

Assist in conducting and documenting regular facilities inspections including fire/sprinkler systems, electrical, roofing, elevator, and permits
Coordinate and perform intra-office and external moves
Coordinate maintenance and repair of facilities equipment and systems
Coordinate facility refurbishment and renovations, determining whether to fix in house or outsource
Oversee facility central services including security, waste disposal, and parking
Maintain inventory of supplies, maintenance parts, and equipment, placing reorders as needed.
Conduct regular walkthroughs to identify potential maintenance issues, report safety hazards, and ensure compliance with facility standards
Coordinate with outside contractors for larger repairs or specialized maintenance services
Negotiate contracts to optimize delivery and cost saving
Monitor activities of contract suppliers, ensuring delivery schedules, quantity and quality criteria are met
Check completed work by contractors and vendors
Assure security and fire safety of the facility, including 24/7 response to facility and equipment alarms and system failures
Provide prompt responses to requests and issues from facility occupants
Assist Transportation, Minor Home Repair, and Nutrition Program managers with vehicle maintenance and driver support
Assist with response to vehicle breakdowns, accidents, and incidents
Assist Minor Home Repair with environmental reviews
Other duties as assigned