Facilities Coordinator

Na Ali'i Consulting & Sales, LLC. • Honolulu, HI

5d • $54,000 - $58,000 • Onsite

About The Position

Na Aliʻi is looking for a Facilities Coordinator to support the success of the Nakupuna Companies by providing facilities and administrative support in a fast-paced office environment with various moderate tasks and functional activities.

Requirements

• Organizational and planning skills
• Excellent communication skills
• Customer service skills
• Organization skills
• Problem-solving skills
• Problem analysis
• Attention to detail and accuracy
• Solid judgment
• Decision-making ability
• Takes the initiative
• Is adaptable
• Customer-oriented
• High School Diploma or GED equivalent is required.
• Thorough knowledge of Microsoft Office 365, Windows, Office, and desktop software.
• Must be a U.S citizen

Nice To Haves

• An associate degree is preferred.
• Experience in or working for the U.S. military is also highly desirable.

Responsibilities

• Assist users in the configuration, use, and setup of meeting rooms and meeting room technology
• Book or reserve internal or external conference rooms for various project teams
• Responsible for clerical and organizational tasks, including organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
• Greet employees and visitors
• Restock office and kitchen supplies
• Arrange and send bereavement flowers
• Send a new baby gift package
• Oversee the FreshService help desk to address and resolve issues
• Prepare and dispatch business cards to requesters
• Assist with onboarding swag distribution
• Partner with office leadership, FM Program Manager, and HR Concierge to coordinate and execute events, ensuring alignment with company culture and objectives.
• Oversee all activities inside the building, ensuring health and safety standards are met and arranging for repairs when needed.
• Plan and manage central services such as reception, cleaning, catering, and parking.
• Place service calls as needed for office equipment under maintenance contracts.
• Coordinate a range of facility maintenance requirements directed by the Facilities Department.
• Complete a monthly Preventative Maintenance Walk to identify office issues
• Supervise maintenance and repair of facilities and equipment
• Oversee facility refurbishment, renovations, remodels, and construction
• Implement best practices to increase efficiency.
• Obtain quotes from vendors and suppliers.
• Calculate and compare costs for goods and services to maximize cost-effectiveness.
• Additional projects and responsibilities may be assigned based on business needs.

Benefits

• The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED