Facilities Coordinator

IonQ•Boston, MA

1d•Onsite

About The Position

We are looking for a Facilities Coordinator to join our Facilities Team. As a Facilities Coordinator, you’ll be part of a cross-functional team whose mission is to lead IonQ on its journey to build the world’s best quantum computers to solve the world’s most complex problems. In this role, you will be responsible for day to day front desk administrative duties. The ideal candidate is someone who is a team player with a “no job is too big or too small” attitude.

Requirements

3-5 years of proven experience as a receptionist or in a similar role
Self-motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others
Excellent organizational skills, problem solving skills and ability to efficiently multitask
Attention to detail in maintaining logs, reporting documentation, and data entry
Excellent interpersonal skills including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner
Comfortable working in a fast-paced environment, with the ability to prioritize shifting business needs throughout the day.
Flexible and able to adapt to changing procedures, systems, and priorities
Proficiency in Google Office, Microsoft Office Suite

Nice To Haves

Associate’s/College degree; BS/BA in Business Administration or relevant field
Experience in customer support
Experience in a High Tech, fast-paced technical office environment
Certified Notary Public in Massachusetts

Responsibilities

Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them appropriately
Coordinate and facilitate tours for visitors and new hires, including access, badging, and desk assignments.
Ensure office environment is tidy and presentable at all times
Receive and prioritize facilities work orders including maintenance, supply, and EHS request.
Provide end-user helpdesk administrative support as required
Receive, sort and distribute daily mail/deliveries
Answer, screen, and forward incoming phone calls and Facilities team emails.
Order supplies and keep inventory of stock items
Initiate purchase orders as required
Assist in maintaining office security by following access and safety procedures
Maintain, update, and review facility documents.
Point person for general administrative tasks such as mailing, shipping, maintaining office equipment, and errands; lifting heavy boxes, files or paper when needed, which may be up to 40 lbs; and handling time-sensitive/confidential material.
Other tasks as required by business needs.