Facilities Coordinator

IVX Health•Brentwood, TN

12h

About The Position

The Facilities Coordinator supports both new center development and ongoing facility operations across IVX Health’s national footprint. This role is responsible for coordinating utilities, signage, procurement, vendor activities, and operational readiness for new center openings, while also managing maintenance, inspections, and repairs for existing locations. The Facilities Coordinator works closely with internal teams and external partners to ensure facilities are safe, compliant, consistent, and ready to support patients and staff. This position requires strong organizational skills, attention to detail, and the ability to manage multiple projects simultaneously across markets.

Requirements

Bachelor’s degree in Construction, Facilities Management, Real Estate, Project Coordination, or a related field, or equivalent relevant experience
Minimum of 2 years of experience in facilities coordination, project coordination, or a similar operations support role
Strong project coordination and communication skills
Experience managing facility work orders, repairs, and maintenance activities
Ability to build and maintain relationships with vendors, contractors, and service providers
Knowledge of health, safety, and regulatory requirements for facility operations
Strong problem-solving skills and attention to detail
Ability to manage multiple priorities, timelines, and budgets
Proficiency in Microsoft Office, Outlook, Excel, Adobe, and similar tools
Ability to collaborate effectively across all levels of the organization

Responsibilities

Coordinate utility setup and reporting following new lease execution
Lead planning and execution of clinic signage, including exterior, interior, parking, and directional signage
Coordinate design schematics, proposals, and vendor activities for new center launches
Support procurement and vendor relationships for furniture, artwork, equipment, inventory, and supplies
Oversee delivery, staging, and setup of vendor-provided equipment and inventory
Partner with local market teams to support timely and successful center openings
Support punch list resolution and ensure consistency and quality across openings
Analyze and recommend alternative delivery strategies to improve cost, schedule, and coordination
Coordinate repair and maintenance work with technicians, vendors, contractors, and field teams
Track and report facility work orders to ensure timely completion within budget and quality expectations
Support operational and capital budget planning for existing centers
Coordinate HVAC repairs and replacements, including cost tracking and preventative maintenance support
Partner with Facilities and Construction teams on cosmetic refreshes, remodels, rebrands, and updates
Conduct facility inspections, including fire safety and health department compliance
Maintain AEDs and support post-opening quality control processes
Organize and report on facility-related surveys to support operational and clinical workflow improvements
Collaborate with Facilities, Construction, Field Operations, and external vendors to ensure smooth project execution
Support vendor onboarding, setup, procurement, and relationship management
Coordinate municipal paperwork with project managers, contractors, and internal resources
Assist with FF&E design standards and proposals
Communicate facility needs and project updates to field leaders and executive stakeholders
Coordinate moves, expansions, and facility changes as needed

Benefits

Comprehensive Healthcare – Medical, dental, and vision coverage, including prescription drug plans and telemedicine services.
Flexible Savings Options – Choose from Health Savings Accounts (HSA) and Health Reimbursement Arrangements (HRA) to manage healthcare costs.
Supplemental Protection – Accident, critical illness, and hospital indemnity plans to provide additional financial security.
Dependent Care FSA – Pre-tax savings for eligible childcare and dependent care expenses.
401(k) Retirement Plan – Secure your future with a competitive company match.
Disability Coverage – Voluntary short-term and long-term disability plans to protect your income.
Fertility and Family Support – Resources and benefits designed to support fertility care and family planning.
Life and AD&D Insurance – Financial protection for you and your loved ones.
Counseling and Wellness Support – Free resources to support emotional, physical, and financial well-being.
Education Assistance – Tuition reimbursement and certification support to help you grow in your career.
Continuing Education – Access to a CEU library for ongoing professional development.
Charitable Giving and Volunteer Program – Matched donations and paid volunteer time off to support causes you care about.
Employee Referral Bonus – Earn rewards for helping us find top talent.