Facilities Coordinator

HOLT Group•San Antonio, TX

26d•Onsite

About The Position

This position is responsible for coordinating Facility management and services. Responsibilities will include coordination of facility maintenance and repair requests, including janitorial and various service providers. This position will also be responsible for providing a wide range of clerical / administrative, records retention and research support for the Facilities Department and the Vice President of General Services. These tasks include but are not limited to operating PC programs i.e. spreadsheets, word processing and others; coding invoices for payment; creating and maintaining file systems; ordering supplies; and providing relief for the Training Center and Support Services Director of First Impressions. The incumbent in this position is expected to model the following practices daily: 1) Demonstrate alignment with the company's mission and core business values; 2) Collaborate with key internal/external resources; 3) Participate in ongoing self-development.

Requirements

High School diploma or equivalent is required
Up to two years of administrative and staff support experience preferred
Experience in record and account keeping preferred
Experience in dispatching and scheduling work orders preferred
Ability to actively listen, gather information, understand customer issues/needs
Proficiency with MS Office (Word, Excel, Outlook, and PowerPoint); ability to produce information in spreadsheets, documents, forms, tables, and presentations
Effective organizational, multi-tasking, and prioritizing skills in a fast-paced environment
Strong interpersonal skills that facilitate prompt and constructive solutions
Excellent organization, time management and leadership skills
Strong communication skills, both written and verbal
Strong organization skills, detailed-oriented, and ability to work on multiple projects
Ability to effectively present information and respond to questions from managers, coworkers, and customers (internal and external)
Ability to manage both day-to-day operations, as well as project work in a fast- paced, complex environment
Ability to work independently and as part of a team
Consulting and influencing abilities; ability to resolve conflicts, and gain cooperation among competing interest groups

Responsibilities

Models, promotes, reinforces, and rewards the consistent use of HOLT’s Values Based Leadership (VBL) tools, models, and processes to ensure alignment with our Vision, Values, and Mission
Maintain consistent, accurate, current records, reports, coding, legal documents, and support for the Facility Department
Provide consistent, accurate and timely administrative support for the General Services department(s) in order to contribute to the department objectives
Operate PC equipment with efficiency and accuracy to create various reports, documents and spreadsheets for department needs
Provide accurate and timely coordination of information, paperwork and filing to ensure the department operates efficiently
Maintain and issue purchase orders for the department with accuracy and timeliness as needed
Answer and disseminate incoming phone calls in a courteous, professional and timely manner to ensure satisfaction of both internal and external customers
Coordinate facility administrative activities with facility management and service providers
Requires regular and punctual employee attendance
Works safely at all times and adheres to all applicable safety policies; complies with all company policies, procedures, and standards
Performs other duties as assigned