Senior Facilities Coordinator

IonQ•Louisville, CO

3d•Onsite

About The Position

We are looking for a Facilities Coordinator to join our Facilities Team. As a Facilities Coordinator, you’ll be part of a cross-functional team whose mission is to lead IonQ on its journey to build the world’s best quantum computers to solve the world’s most complex problems. In this role, you will be responsible for day-to-day front desk administrative duties. The ideal candidate is a team player with a “no job is too big or too small” attitude.

Requirements

3-5 years of proven experience as a Facility Coordinator, Office Admin or in a similar role
Self-motivated with the ability to complete assignments with minimal supervision; must be able to work well both independently and with others
Excellent organizational skills, problem-solving skills and ability to efficiently multitask
Attention to detail in maintaining logs, reporting documentation, and data entry
Excellent interpersonal skills, including the ability to communicate and collaborate effectively with all levels of personnel, executives, customers and external vendors in a positive manner
Flexible and able to adapt to changing procedures, systems, and priorities
Proficiency in Google Office, Microsoft Office Suite

Nice To Haves

Associate’s/College degree; BS/BA in Business Administration or relevant field
Experience in customer support
Experience in a high-tech, fast-paced technical office environment
Certified Notary Public in Colorado

Responsibilities

Receive visitors at the front desk by greeting, welcoming, directing, ensuring compliance to visitor policies, and announcing them when appropriate
Coordinate and facilitate office area tours for visitors and new hires
Ensure the reception area is tidy and presentable
Daily upkeep with work orders, office and workstation furniture, and conference rooms. This includes general office tasks such as document management, tidying, arranging workstations, and assisting the facilities/safety team with projects as needed
Host team meetings, office gatherings, and employee-facing events.
Oversee pantry inventory and coordinate the timely restocking of fruit, snacks, beverages, and other kitchen essentials to maintain a welcoming employee experience.
Oversee catering support for breakfasts, lunches, meetings, and special events, including planning, ordering, setup, and cleanup to ensure seamless execution
Provide end-user helpdesk administrative support as required
Receive, sort and distribute daily mail/deliveries
Answer, screen, and forward incoming phone calls
Order office supplies and keep an inventory of stock items
Initiate purchase orders as required
Assist in maintaining office security by following access and safety procedures
Maintain, update, and review facility documents.
Point person for general administrative tasks such as mailing, shipping, ordering supplies, maintaining office equipment, and errands; lifting heavy boxes, files or paper when needed, which may be up to 40 lbs; and handling time-sensitive/confidential material.
Other tasks as required by business needs.