Facility Coordinator

JLL•San Jose, CA

23h•$65,000 - $72,000•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. Facilities Coordinator – JLL What this job involves: Join JLL as a Facilities Coordinator and become an integral part of our facility management operations. In this role, you will provide comprehensive facility management services, ensuring seamless day-to-day operations while supporting our property management team. You'll be the key liaison between clients, vendors, and internal teams, delivering exceptional service through continuous facility monitoring, vendor coordination, and operational support. This position offers an excellent opportunity to develop your facility management career while contributing to JLL's commitment to creating exceptional workplace experiences for our clients.

Requirements

2+ years of experience with Facility or Property Administration
GED or High School diploma
Superior customer service skills and client-oriented mindset
Proficiency in Excel Spreadsheets with the capability of customizing administrative reports.

Nice To Haves

Ability to plan and manage work under time constraints
Ability to multitask and work without direct supervision
Proficiency in MS Office Suite with strong written, verbal, and interpersonal skills
Strong organizational skills and collaborative working style
Experience with Corrigo or similar facility management software.

Responsibilities

Assist the Facility Management Team with tactical planning to achieve team goals and objectives
Provide facility-specific assistance to the project management team as needed or requested
Manage and maintain small facility management tasks as assigned
Coordinate special events in support of client or JLL initiatives
Provide support for meetings and conference room reservations as needed and directed
Assist with the coordination and scheduling of maintenance activities
Provide general overall facility management services including continuous monitoring of office/facility
Act as an interface with clients, visitors, and guests, ensuring a welcoming environment
Ensure appropriate follow-up with customers to maintain high satisfaction levels
Provide direction and information to vendors, facilities staff, and service providers to ensure excellent coordination and execution of work within the client environment with minimal disruption
Handle routine property management operations, including procurement of property supplies and services
Escort vendors and perform vehicle and equipment logistics