Facilities Coordinator

Mid Michigan Community Action Agency•Surrey Township, MI

29d•Onsite

About The Position

The Facilities Coordinator will be responsible for coordinating and supporting maintenance and repair activities for agency facilities, grounds, equipment, and vehicles to ensure safe and efficient operations. This role involves assisting the Facilities Manager with administrative tasks, coordinating daily facilities operations, and serving as an onsite resource for staff, contractors, and vendors. The position also plays a key role in ensuring compliance with safety policies and regulations, identifying facility needs, and assisting with fleet maintenance and record keeping. Protecting employee and customer privacy and maintaining confidentiality are also critical aspects of this role.

Requirements

Minimum of a high school diploma or equivalent.
Minimum of one year of experience in facilities maintenance, building operations, fleet coordination, or a related field preferred.
Proficient computer skills (Word, Excel, Outlook, and Internet).
Demonstrated effective oral and written communication skills.
Demonstrated initiative, flexibility, attention to detail, and ability to multitask.
Ability to organize, prioritize, and coordinate multiple projects and work assignments.
Reliable transportation, a valid driver’s license, proof of insurance, and ability to pass MMCAA’s driving record review.
Ability to pass State Police criminal clearance, DHS Child Abuse/Neglect clearance, and other required background checks.
Physically able to lift and carry up to 75 pounds on a daily basis.
Ability to work on roofs, climb ladders, and enter confined spaces such as crawl spaces.
Ability to work in varied environmental conditions including heat, cold, rain, dust, and other outdoor conditions.
Receive and maintain First Aid/CPR certifications.
Ability to work independently while effectively directing and coordinating the work of others.
Must be self-directed and able to adapt to changing priorities and daily challenges.

Responsibilities

Coordinate and support maintenance and repair activities for agency facilities, grounds, equipment, and vehicles.
Assist the Facilities Manager with day-to-day administrative tasks.
Coordinate day-to-day facilities operations, maintenance activities, and contractor services.
Plan, schedule, and monitor preventive maintenance activities across all agency sites.
Serve as an onsite resource to administrative building agency staff, site representatives, contractors, and vendors.
Ensure compliance with agency safety policies and applicable state and federal regulations.
Identify facility, equipment, and vehicle needs and develop practical solutions.
Coordinate fleet maintenance and vehicle-related record keeping.
Protect the privacy of employees and customers/families and maintain confidentiality of all information.
Coordinate facility work orders and maintenance requests across agency locations.
Perform building repairs and maintenance, including plumbing, electrical, carpentry, lighting, equipment, and general facility upkeep.
Conduct routine inspections of facilities and grounds, identify maintenance and safety concerns, and work with building liaisons.
Coordinate contractor access and monitor work progress.
Assist with preventive maintenance, inspections, and compliance activities related to HVAC systems, playgrounds, water wells, and other facility systems and equipment.
Maintain facility records, maintenance logs, inspection reports, work orders, and related documentation.
Assist with agency fleet operations, including vehicle maintenance scheduling, inspections, registrations, usage tracking, safety equipment monitoring, recordkeeping, and replacement planning.
Assist in maintaining building security systems, key control processes, facility access procedures, safety initiatives, and emergency preparedness activities.
Coordinate preventive maintenance activities for playgrounds and assist in ensuring compliance with national and state safety guidelines.
Assist with meeting, training, and event setup as needed.
Participate in professional development activities and serve on agency committees as assigned.
Serve as a backup to the Facilities Manager for new hire orientation presentations and other assigned responsibilities.
Perform other duties as assigned.