Skyline- Facilities Coordinator
About The Position
Skyline at First Hill is Seattle’s premier luxury retirement community located in the First Hill neighborhood. We are a team of dedicated and caring people who have a strong desire to enrich the lives of older adults and our team members. Our workplace emphasizes serving others, teamwork, our dedication to hospitality and customer service, vigorous innovation and integrity in everything we do! Come learn more about us at https://skylineseattle.org, and find your happy place here! We have an exciting opportunity at Skyline, a Transforming Age community. We are hiring a Facilities Coordinator to join our team! This role helps provide office support to the Director of Facilities, Maintenance Supervisor and lead housekeeper to assure high quality service. This position serves as a central point of contact related to facilities for residents, staff and vendors.
Requirements
- High School diploma or general education degree (GED) required.
- One to three years related experience and/or training; or equivalent combination of education and experience
- Demonstrate poise, tact, and diplomacy.
- Demonstrate an interest in working with a senior population.
- Interact with guests, residents and staff in a courteous and friendly manner.
- Extensive knowledge of business with an excellent command of the English language.
- Proficiency with Computers and Microsoft 365.
- Ability to handle sensitive and confidential situations.
- Ability to gather, analyze, and summarize data for reports.
- Ability to find solutions to various administrative problems.
- Excellent interpersonal and communication skills and the ability to work with staff and external constituents.
Nice To Haves
- Associates degree preferred.
Responsibilities
- Coordinates collection and distribution and reports of work orders for maintenance and housekeeping departments.
- Coordinates special projects of a non-technical nature.
- Creates work proposals, Request for Proposals (RFP) for new and existing residents.
- Creates project schedule for residents’ projects.
- Coordinates with vendors for special projects and track progress.
- Gathers payment for special projects and track invoices.
- Acts as liaison between Residents and Department staff for all Environmental Services concerns, work requests and comfort needs.
- Reviews vendor invoices and statements for accuracy.
- Assigns appropriate payment codes to invoices and submit to the Director of Facilities for approval.
- Places orders for materials and supplies as needed.
- Program control access cards/fobs for residents and staff.
- Organizes and maintain file systems, correspondence, and other records.
- Coordinates schedules and make appointments.
- Promotes the Mission, Vision and Values of Transforming Age in all areas of responsibility, and demonstrate commitment to Culture of Excellence and strategic goals
- Performs other duties as assigned
Benefits
- Work/Life Balance
- Competitive pay
- Excellent benefits including Medical, Dental, Vision Care and Retirement for our full time team members, as well as Generous Paid Time Off and other unique perks for full-time and part-time team members!
- A culture of FUN and commitment to the care of our residents, our communities and each other
- Your opinion matters: We share ideas, we listen and work together to make great things happen
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
101-250 employees
