Facilities Coordinator: SC Johnson College of Business

Cornell University • Ithaca, NY

2d • Onsite

About The Position

The Cornell SC Johnson College of Business Facilities Department oversees the operation, management, and repair of the College’s facilities in Ithaca, NY, and on the Cornell Tech campus in New York City. Duties include operational budgeting, managing physical access, supporting academic and research activities, and event management. This specific position, reporting to the Director of Facilities, serves as the primary point of contact for space assignments, building access, and facilities coordination within the Dyson School's portion of Warren Hall. The Facilities Coordinator will recommend office space assignments, handle incoming space requests for faculty, staff, and visitors, and maintain accurate records. Responsibilities also include coordinating office and furniture moves, managing door access, liaising with IT for computer setups, and overseeing inventory management and procurement of furniture. Additionally, the role is the main contact for facilities maintenance requests and building care services, requiring regular meetings with CU building care and CALS maintenance coordinators to ensure facilities are safe, clean, comfortable, and well-maintained. The position will also assist with building care coverage for College events and support other College of Business Facilities Team members as needed. A core expectation is fostering a culture of belonging and a healthy work environment through respectful and collaborative communication.

Requirements

• Ability to interact and communicate in a professional and courteous manner with all levels of administration, faculty, staff, visitors and guests.
• Trade/Vocational/Technical School
• At least 4 years to 6 years of relevant work experience
• Service-driven with great flexibility for rapidly changing needs of building occupants and physical plant operations.
• Computer skills to operate software such as Outlook (e-mail), Word, Excel and other custom operating programs.
• Excellent written communication skills, ability to work and think independently, and clearly and concisely communicate outstanding items to incoming shifts.
• Ability to cultivate and develop inclusive working relationships with students, faculty, staff, and community members.

Nice To Haves

• Familiarity with Maximo and Team Dynamics (TDX) ticketing systems.
• Familiarity with OfficeSpace space management.
• Familiarity with FM:Interact Integrated Workplace Management System.
• Familiarity with AccessIT! card access.
• Familiarity with Perspective Video Management System.

Responsibilities

• Serve as the primary point of contact for space assignments, building access, and facilities coordination for the Dyson School.
• Work closely with Dyson School leadership and the Director of Facilities to recommend office space assignments and handle all incoming space requests for faculty, staff, and academic visitors.
• Maintain accurate records of all office space assignments in Dyson’s portion of Warren Hall for tracking and reporting.
• Handle facilities issues related to the arrival and departure of faculty and staff, including coordinating office moves, furniture moves, and door access.
• Coordinate with College of Business IT for computer set-ups for new faculty and staff.
• Manage inventory and procure furniture for the Dyson space.
• Serve as the primary point of contact for all facilities maintenance requests and building care services.
• Meet regularly with CU building care and CALS maintenance coordinators to ensure facilities are kept safe, clean, comfortable, and in good repair.
• Work with CALS and Dyson's Registrars to ensure building care coverage for all College events held in Warren Hall.
• Assist other College of Business Facilities Team members as needed with projects, events, or other duties.
• Foster a culture of belonging and a healthy work environment by communicating across differences, being cooperative, collaborative, open, and welcoming, showing respect, compassion, and empathy, engaging and supporting others, speaking up when others are being excluded or treated inappropriately, and supporting work/life integration.

Benefits

• Health Care – Several excellent plan options for medical, dental, prescription drug, and vision care coverage.
• Generous Paid Time Off & Leave Provisions with flexible work options (vacation time, health and personal time, holidays, and parental leave).
• Retirement Plans – Eligible for the 403(b) Cornell University Retirement Plan (CURP).
• Education – Options include the Employee Degree Program, taking classes to enrich career skills, New York’s 529 College Savings Program, and Cornell Children’s Tuition Scholarship.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED