Facilities Coordinator

Catholic Charities Serving Central Washington • Yakima, WA

77d • $27 - $31 • Onsite

About The Position

The Facilities Coordinator is responsible for coordinating and administering agency-wide facilities operations, including fleet management, organizational safety and security activities, and emergency preparedness policies and procedures. This position supports compliance with Washington State Department of Labor & Industries (L&I) safety requirements and collaborates with leadership, finance, and program staff to maintain safe, functional, and compliant work environments across all agency facilities and transportation resources.

Requirements

• High School Diploma/GED required
• Two (2) years of experience in facilities coordination, fleet management, safety coordination, or similar operational role
• Experience working with safety programs, compliance documentation, or regulated environments preferred
• Strong organizational and record keeping skills
• Ability to coordinate multiple projects and deadlines
• Strong written and verbal communication skills
• Proficiency in Microsoft Word, Excel, and related office software
• Ability to work collaboratively with cross departmental teams
• Demonstrated integrity, sound judgment, and attention to compliance
• Valid Washington State driver’s license and minimum required liability insurance for Washington State
• Must be deemed insurable as determined by Catholic Charities’ insurance liability provider
• Being cleared by criminal background check and fingerprinting when required

Nice To Haves

• Associate’s degree in Facilities Management, Business, Operations, or a related field preferred

Responsibilities

• Coordinate day to day facility operations to ensure buildings are safe, functional, and well maintained.
• Assist with development and maintenance of facilities related policies, procedures, and resource manuals.
• Coordinate with leadership and vendors regarding facility repairs, maintenance schedules, inspections, and service contracts.
• Maintain accurate facility documentation, records, and compliance files.
• Maintain agency vehicle inventory records, including ownership or lease status, insurance, registration, and maintenance schedules
• Coordinate vehicle purchases or leases in collaboration with Finance and leadership.
• Oversee routine vehicle maintenance and ensure staff adherence to vehicle use and maintenance policies.
• Manage day to day administration of the electric vehicle program, including charging station scheduling, usage tracking, and other needed infrastructure
• Administer fleet fuel card program, including policy enforcement, training, usage tracking, and vehicle billings support.
• Manage vehicle related invoices and maintain organized fleet documentation.
• Coordinate agency vehicle checkout processes and communicate fleet changes to relevant departments.
• Assist with development and updates of agency vehicle and transportation policies and staff training.
• Support and coordinate organizational safety and security activities, ensuring alignment with Washington State L&I requirements.
• Assist with maintaining written safety programs, procedures, and required documentation.
• Support Safety Committees by coordinating meetings, maintaining minutes, tracking follow up items, and reporting issues.
• Assist in incident reporting, tracking, and documentation, including coordination of corrective actions.
• Support safety related training for staff and managers, including required workplace safety topics.
• Assist with coordination and documentation of safety inspections, drills, and corrective actions.
• Assist with development, maintenance, and implementation of organizational emergency policies and procedures, including natural disasters, facility emergencies, and safety lockdowns.
• Coordinate agency wide emergency drills and maintain related documentation.
• Support communication and coordination with designated emergency responders and leadership during planning and preparedness activities.
• Assist with training staff on emergency procedures and facility safety expectations.
• Assist with tracking safety related and facilities related training completion.
• Maintain organized electronic and physical records for facilities, fleet, safety, and emergency preparedness activities.
• Assist with audits, inspections, and reviews related to facilities, transportation, and safety compliance.
• Perform other duties as assigned.

Benefits

• 13 paid holidays
• 12 days of vacation
• 12 days of sick leave per year
• Health insurance including medical & prescription coverage, with optional dental and vision insurance plans. Majority of premiums paid by Catholic Charities
• Retirement 403(b) Plan: employee contributions commence upon employment; Catholic Charities contributes 2% of monthly income and matches up to 4% of employee contributions following 6 months of employment
• Basic Life Insurance paid 100% by Catholic Charities
• Flexible Spending Account eligibility following 6 months of employment
• Education Assistance Program reimbursing up to $5,250 per year for approved continuing education after 6 months of employment
• Additional voluntary insurances including supplemental life, accidental death & dismemberment (AD&D), critical illness, long term disability, accident, and ID theft
• Employee Assistance Program includes 3 counseling sessions per year, legal consultations, financial coaching, and other wellbeing tools
• Annual longevity awards begin at 5 years of employment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED