Facilities Coordinator

WSA Americas • Burlington, ON

3d • CA$55,000 - CA$60,000 • Hybrid

About The Position

We are seeking a Facilities Coordinator to join our facilities team! As the Facilities Coordinator, your primary responsibilities will include providing support for all building-related and equipment activities for our retail hearing centres nationwide. You will be a part of a fast-paced team working to ensure that all facilities are safe and well functioning. The goal is to ensure our clinic operations are problem-free so that employees can work under the best conditions.

Requirements

• College diploma or equivalent working experience
• 2-4 years of experience in administrative field
• Analytical decision making and problem-solving skills, a positive attitude and ability to work well within a team.
• Ability to multitask and prioritize in a fast-paced environment
• Knowledge of principles and practices of office administration
• Attention to detail and the ability to see implications for the bigger picture
• High level of organization and time management skills, and the ability to handle a complex, varied workload.
• Ability to create and maintain relationships with vendors, landlords, service providers and clinic staff
• Excellent written & oral communication skills; ability to communicate appropriately with a variety of stakeholders (peers, management, suppliers, customers, etc.).
• Ability to communicate detailed or technical information clearly, accurately, and concisely.
• Strong knowledge of Microsoft Office Suite Applications, especially Excel
• Hybrid role (2-3 days in office/ week) with occasional weekends or evenings.
• G license and reliable vehicle
• Some travel will be required across Canada.

Responsibilities

• Support and assist with facility central services such as security, cleaning, parking, and maintenance issues.
• Manage service coordination for facility and audiological equipment support tickets.
• Respond quickly to facility and equipment emergencies and failures.
• Coordinate service calls with contractors and clinic team.
• Work cooperatively with vendors and contractors to get quotes and expedite the completion of repair and maintenance work.
• Maintain tracking programs for audiological equipment, inspection schedules and repairs.
• Support the reporting and review of facility-related budgets, finances, contracts, expenditures, and purchases.
• Coordinate and complete purchase orders to assist with supply flow to clinics.
• Provide prompt and customer-focused response to requests and issues from clinic staff.
• Plan ahead to assess and mitigate risks to clinic operations.
• Provide administration support to project management initiatives as needed.
• Contribute to organization goals by accepting ownership for accomplishing new and different requests and exploring opportunities to add value to job components.
• Other related duties as assigned

Benefits

• Comprehensive benefit package including health, dental, vision + a healthcare spending account, starting on day one of hire
• RRSP matching program
• Generous time off policies including 3 weeks of vacation, 7 paid personal days, + 1 paid volunteer day per year
• Training, learning, + continuing education opportunities
• Friends and family discounts + access to our employee perk program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree