Facilities Coordinator

JLL•Arlington, VA

14d•$55,300 - $67,750•Remote

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. As a Facilities Coordinator, you will help ensure the client’s field offices run smoothly by owning the operational details behind leases, invoices, utilities, and workspace setup. You'll be a key partner to landlords, vendors, and internal client teams—making sure the clients Corporate Real Estate team remain organized, compliant, and responsive. This role is equal parts coordination and follow-through: you'll track moving pieces, keep stakeholders informed, and close the loop so nothing falls through the cracks. If you're someone who loves creating clarity, streamlining processes, and being the go-to person who makes things work, this role is for you.

Requirements

Experience in administrative, operations, real estate, facilities, or office management (or related) roles
Strong attention to detail and customer service
Experience with or ability to learn applications, tools, or systems related to accounting, lease management, service management, asset management systems
Ability to manage multiple workstreams simultaneously while ensuring responsiveness and organization
Clear, proactive communicator who can coordinate across internal teams and external partners to drive completion and create value for customers
A strong sense of ownership

Nice To Haves

Experience with Atlassian Suite (JIRA, Confluence, Jira Service Management)
Experience with CoStar or other lease management databases

Responsibilities

Manage real estate operations communications with landlords, vendors, and internal teams
Ensure lease documentation is accessible and accurate
Audit the client’s internal real estate database to confirm lease data accuracy and resolve discrepancies
Coordinate furniture purchasing, shipping, delivery, and installation
Ensure furniture and equipment assets are logged in client’s internal asset management tracker to ensure compliance
Request Certificates of Insurance (COIs) for new offices and provide certificates to landlords as needed
Support landlord/vendor accounts payable setup
Communicate fully executed lease terms to client’s internal partners
Coordinate utility activations and terminations; partner with utility aggregators to ensure account creation and payment