Facilities Coordinator

SuperbTech•Pasadena, CA

10h•Onsite

About The Position

Responsible for day-to-day office operations and procedures for our clients office. Coordinates employee moves/adds/changes. Monitors work order requests expeditiously and brings them to a satisfactory conclusion. May perform in a lead capacity for a group of nonexempt employees.

Requirements

High school diploma (or equivalent)
8-10 years of relevant experience
Some experience in a lead capacity
Strong written and oral communication skills
Strong organizational skills
Strong interpersonal skills
Strong customer service skills
Proficiency in the use of internet search engines
Proficiency in OFFICE 365
Familiarity with codes and regulations covering facility maintenance and workers’ safety.
Good verbal communication skills are required to clearly deliver work instructions.

Nice To Haves

Some college level education preferred
A working knowledge of company policies and procedures is preferred.

Responsibilities

Serves as prime liaison with building management and maintenance for one office location. May serve the same function remotely for other locations as needed.
Serves as primary employee point of contact for all facility related issues for one office location. May serve the same function remotely for other locations as needed.
Coordinates and manages vendor/service provider activities.
Reviews facilities projects with Facilities Manager/Director for approval.
Coordinates with Facilities Manager/Director on all facilities related matters.
Coordinates with other COR support functions (Repro/IS/Security).
Coordinate with office Safety Committee to create and maintain emergency evacuation plan (OSHEP).
Acts as Security/Emergency Coordinator, supporting office business continuity plan (Safety coordination if Safety is not represented).
Takes meeting notes for meetings within the department.
Provides location specific information in preparation for annual budgets.
Monthly reporting to Industry Safe
Monthly office safety inspection
Occupancy Report and other corporate reporting as requested.
Responsible for Sustainability gathering and reporting.
Maintains SDS ( Safety Data Sheets) for products used onsite.
Acts as member of Office Safety Committee.
Attends scheduled facility team meetings.
Encourages safe and secure work environment and practices.
Ensures adherence to all corporate, contractual, ethics and safety standards, policies and procedures.
Manages maintenance of AEDs (Automated External Defibrillator), fire extinguishers and first aid supplies.
Provides oversight to other facility staff.
Coordinates with Hiring Manager and or Human Resources and IT to support employee onboarding and offboarding.
Maintains office seating for one or more offices through Archibus.
Performs other responsibilities unique to the location(s).