Facilities Coordinator

St Pauls Senior Services • SAN DIEGO, CA

33d

About The Position

Assists the Facilities function in the timely management and coordination of work orders. Position monitors requested and cycled work to ensure timely release to the appropriate staff utilizing a priority-based process of assignment. Supports departmental clerical activities. Shares responsibility for the coordination of incoming communications, voice, mail, and email requests.

Requirements

• High school graduate or its equivalent.
• General knowledge of building maintenance operations and terminology is preferred.
• Must be able to understand basic technical concepts and tasks.
• Must be able to function independently with minimum guidance and direction.
• Must have strong computer skills and be able to utilize appropriate application software.

Responsibilities

• Review requested work for Maintenance & Housekeeping and assign to appropriate staff
• Review requested work and change customer assignment as needed.
• Assist with Quality Control and Clarity Assurance. Add notes and/or change values to work orders as required. Clarifications, roadblocks, time values.
• Monitors incoming work requests and contacts appropriate Facilities Leadership to discuss repeat requests that have potential risks or hazards.
• Creates work orders for vendor work to track activities related to costs, completion, need for follow-up, and to ensure asset history is maintained.
• Creates work orders for items identified during rounding and internal inspections.
• Reviews completed work orders to verify completeness, identify possible issues, and the need for vendor assistance.
• Routinely reviews requested or Corrective Maintenance work order status to ensure they are on time.
• Communicates with departments to give status updates.
• Runs Preventive Maintenance tasks reports related to regulatory compliance.
• Maintains regulatory compliance manuals ensuring up to date records for audit readiness.
• Ensures weekly Preventive Maintenance work orders generate appropriately related to assignment, and asset detail.
• Ensures unassigned Preventive Maintenance work orders are assigned to staff based on availability and appropriateness.
• Creates new Preventive Maintenance tasks and cycles typically following audits or inspections
• Routinely reviews Preventive Maintenance work order status to ensure they are on time.
• Creates work orders shared by email or verbally.
• Assists with special projects as needed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED