Facilities Coordinator (74469)

Women's Care•Tampa, FL

4d•Onsite

About The Position

The Facilities Maintenance Coordinator supports the Facilities team in coordinating, tracking, scheduling, and documenting maintenance and repair activities across a healthcare organization with more than 96 facilities throughout the state. This position serves as a key administrative and operational liaison between the Facilities department, clinical departments, department heads, vendors, contractors, etc.

Requirements

Experience or knowledge of working in a healthcare facility required.
Must be organized and able to manage multiple projects simultaneously, while prioritizing responsibilities and duties.
Must be able to communicate effectively, tactfully, clearly, and concisely.
Strong verbal and written communication skills.
Must have a strong sense of urgency and customer-focused mindset.
Ability to exercise discretion and maintain strict confidentiality on all matters.
Must be detail oriented and able to work independently.
Ability to communicate effectively on a one-on-one basis or in a group setting.
Proficient in MS Office and computer-related tasks.
Must be dependable, reliable, and punctual.

Responsibilities

Coordinate and track facility maintenance and repair requests through the organization’s work order management system.
Monitor work orders from initiation through completion, ensuring requests are appropriately assigned, scheduled, updated, and closed in a timely manner.
Prioritize maintenance requests based on urgency, operational impact, patient safety, life-safety requirements, and departmental needs.
Schedule routine, preventative, and corrective maintenance activities with Facilities staff, vendors, contractors, and department representatives.
Maintain accurate and timely documentation of work performed, including labor, materials, vendor services, completion dates, and outstanding items.
Demonstrate and embody the Women’s Care mission and core values.
Compliance with all HIPAA rules, regulations, and guidelines.
Other duties as assigned.