Facilities Coordinator - El Paso, TX

Aston Carter•El Paso, TX

1d•$18 - $19•Onsite

About The Position

The Facilities Coordinator provides general facilities management services, ensuring the continuous monitoring and smooth operation of the facility. In this role, you work closely with property managers to support routine property management activities, including procuring supplies and services, issuing purchase orders, managing bid requests and service or construction contracts, and processing accounts payable and receivable. This position is intended to convert to a full-time role and offers a stable weekday schedule with on-site parking.

Requirements

At least 2 years of experience in facility or property administration.
Associate’s degree in facilities management, building management, business, or a related field.
Superior customer service skills and a strong service orientation.
Ability to maintain professionalism at all times, including during stressful situations.
Ability to plan and manage work effectively under time constraints and competing priorities.
Ability to multitask and work independently without direct supervision.
Proficiency in Microsoft Office, including strong skills in Excel, Word, and related applications.
Strong written and verbal communication skills, with the ability to interact effectively with customers, vendors, and internal teams.
Strong organizational skills and a collaborative working style.
Proficiency in Excel spreadsheets with the capability to customize and generate administrative reports.
Experience or familiarity with facilities maintenance, HVAC, facility management, vendor management, and customer service.

Nice To Haves

Bachelor’s degree in facilities management, building management, business, or a related field is preferred.
Experience coordinating special events, meetings, and conference room logistics.
Experience administering and maintaining facility security systems.
Experience supporting budget preparation, variance analysis, and financial reporting for facility operations.
Comfort working in a fast-paced environment that requires flexibility and strong problem-solving skills.

Responsibilities

Provide general overall facility management services, including continuous monitoring of the office and facility to ensure a safe, efficient, and well-maintained environment.
Assist the Facility Management Team with tactical planning to support the team’s goals and objectives and help execute day-to-day operational plans.
Provide facility-specific assistance to the project management team as needed, supporting project coordination and implementation within the facility.
Manage and maintain small facility management tasks as assigned, ensuring timely completion and adherence to established procedures.
Coordinate special events held at the facility, ensuring that logistics, space setup, and support services align with stakeholder needs.
Provide support for meetings and conference room reservations, including scheduling, room preparation, and coordination of necessary equipment or services.
Assist with the coordination and scheduling of maintenance activities, working with vendors and internal teams to minimize disruption to operations.
Act as a primary interface with visitors and guests, providing a professional and welcoming experience and directing them appropriately within the facility.
Ensure appropriate follow-up with customers and internal stakeholders to resolve issues, answer questions, and maintain high levels of satisfaction.
Provide direction and information to vendors, facilities staff, and service providers to ensure coordinated execution of work with minimal impact on the client environment.
Properly administer and maintain all security systems within the facility, helping to ensure a secure and compliant workplace.
Assist with budgetary requests, analysis, and reporting, supporting the preparation and tracking of facility-related budgets.
Assist with researching, analyzing, and reporting budget variances, helping to identify trends and support cost control efforts.
Support procurement activities by coordinating the purchase of property supplies and services and issuing purchase orders as needed.
Assist with managing bid requests and service or construction contracts in collaboration with property managers.
Support the processing of accounts payable and accounts receivable related to facility operations, ensuring accuracy and timeliness.
Prepare and customize administrative reports, particularly using Excel, to support facility management decision-making.
Perform any and all other duties and tasks assigned in support of facility and property management operations.