Facilities Coordinator & Reception

Automation Anywhere•San Jose, CA

3d•$20 - $24•Onsite

About The Position

Automation Anywhere is the leader in Agentic Process Automation (APA), transforming how work gets done with AI-powered automation. Its APA system, built on the industry’s first Process Reasoning Engine (PRE) and specialized AI agents, combines process discovery, RPA, end-to-end orchestration, document processing, and analytics—all delivered with enterprise-grade security and governance. Guided by its vision to fuel the future of work, Automation Anywhere helps organizations worldwide boost productivity, accelerate growth, and unleash human potential. Are you a dynamic and versatile professional seeking a rewarding role in facilities administration? We are looking for a dedicated Front Desk Receptionist to join our team! You'll assist overseeing building maintenance, supporting company programs and audits, and coordinating both internal and external events. Additionally, you'll maintain our lobby and reception area, welcome visitors, and manage corporate directories. If you have experience in reception, security, and facilities coordination, along with proficient computer skills, we want to hear from you. Join us and be a crucial part of our team, ensuring a safe, secure, and efficient workplace for everyone! This role is required to be onsite daily at our San Jose, CA corporate office between 8am – 5pm.

Requirements

High School Diploma required.
3+ years of work experience in facilities, security and reception
Ability to be onsite daily M-F 8am to 5pm with occasional weekends
Computer and MS Office skills
Telephone usage in a business environment
Inventory and supply management
Vendor Management Systems Administration experience
Knowledge and use of hand tools
Ability to lift 25+ pounds and climb a ladder
Organized and great time management skills
Maintain professionalism in a busy environment with multiple priorities
Customer Focus and Service oriented
Good communication skills and a great attitude

Nice To Haves

2-year Degree preferred

Responsibilities

Support managing vendors and oversee utilities, facilities services, security, and HVAC systems
Administering and maintain facilities systems, including access control, security, CCTV, safety, helpdesk, and mass notifications
Overseeing building and infrastructure maintenance, equipment upkeep, and annual preventative maintenance programs
Supporting company programs, trainings, and audits, including EAP, safety, security, ISO, SOC2, BCP, OSHA, and ESG
Coordinating and providing support for both internal and external company events
Handling project management tasks, creating and managing spreadsheets, project trackers, and regular reports
Maintaining the lobby and reception area
Greeting welcome, and direct visitors appropriately, and notify company personnel of visitor arrivals
Maintaining corporate directories and telecommunications systems
Following and enforcing company security procedures, and manage building access and CCTV systems
Maintaining and managing inventory for kitchen, office, and other supplies
Restocking kitchen and office supply cabinets daily
Performing light cleaning around the facility as needed
Handle mail processing, shipping, and receiving
Assisting other departments on an ad hoc basis