Facilities Coordinator III

Sutter Health•Antioch, CA

3d•Onsite

About The Position

Provides complex administrative support to facility operations, exercising considerable discretion and independent judgment in handling confidential and sensitive information. Coordinates various programs under the California Unruh Civil Rights Act and other laws addressing the rights of people with disabilities. Serves as the first point of contact for internal and external customers seeking facilities support and information. Provides administrative support to the Facilities organization, manage office functions including: work order coordination, security badge and access assignments, database management, daily office operations, coordination of budgeting/accounting systems, maintaining office records, and providing general support services for the divisional staff. May oversee outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support.

Requirements

HS Diploma or General Education Diploma (GED)
2 years recent relevant experience
Knowledge of facilities, maintenance operations and project management
Knowledge of institutional maintenance operations and projects
Knowledge of ADA, specifically Title III (as it relates to patients and visitors), California Unruh Civil Rights Act and other laws addressing the rights of people with disabilities, such has Section 504 of the Rehabilitation Act, 29 USC 794
Written/verbal interpersonal communication and problem solving skills
Ability to interpret a variety of data and instructions, furnished in written, oral, diagram, or schedule form
Ability to prioritize assignments and work within standardized policies and procedures to achieve objectives and meet deadlines
Ability to work independently, as well as be part of the team, including accomplishing multiple tasks in an environment with interruptions
Ability to identify, evaluate and resolve standard problems by selecting appropriate solutions from established options

Nice To Haves

Knowledge of specialized computer preventive maintenance systems
Knowledge of Microsoft Project desirable

Responsibilities

Work order coordination
Security badge and access assignments
Database management
Daily office operations
Coordination of budgeting/accounting systems
Maintaining office records
Providing general support services for the divisional staff
Overseeing outside contractors in support of the Facilities Department, including maintaining records and contracts, coordinating project activities, and providing scheduling support
Ensuring the privacy of each patient’s Protected Health Information (PHI)
Building collaborative relationships with peers and other staff members to achieve departmental and corporate objectives