Facilities Coordinator/Administrative Assistant

Hilton Grand Vacations•Ridgedale, MO

2h•Onsite

About The Position

The Wilderness Club at Big Cedar is excited to offer the opportunity to join the elite team of Hilton Grand Vacations as a Facilities Coordinator/Administrative Assistant. This resort is one of a kind and host to 445 units from Presidential lodge suites, to cozy comfortable cabins on the amazing Table Rock Lake. We are building a team centered on excellence and providing exceptional vacations for our guests and owners. Our resort offers numerous opportunities for growth and development within every facet of the hospitality industry. This resort is the perfect place to come join a group of professionals who care not just about their product and service but each other. Hilton Grand Vacations is a leader in the vacation ownership industry, operating with an unwavering commitment to innovation, quality, and continued growth. At the core of our company’s success are our Team Members. The foundation of our way of life has been about making memorable experiences and a positive impact within our industry and the communities in which we live and thrive.

Requirements

High school/GED
Previous experience in the shipping/receiving/facilities department.
Excellent written, verbal and organizational skills
Ability to deal with multiple tasks and work independently.
Proficient in Microsoft Office program, specifically Word and Excel.
Previous knowledge and experience in Coupa or similar purchasing/procurement systems
Previous knowledge and experience in Asgard or similar maintenance/inventory control systems
Ability to lift a minimum of 50 pounds.

Responsibilities

Prepares purchase orders by verifying specifications and prices.
Monitor the status of open purchase orders to ensure on-time delivery of materials, including timely resolution, communication, and mitigation of potential issues.
Expedite and defer orders as required based on schedule/inventory changes
Manage and resolve issues regarding PO to invoice discrepancies, returns and quality issues with suppliers and internal departments for categories managed
Verifies receipt of items by comparing items received to items ordered; resolves shipment in order with suppliers.
Prepares and submit RPR’s for projects
Authorizes payment for purchases by forwarding receiving documentation.
May be required to do other duties and special projects as assigned by your leader.

Benefits

Day 1 Benefit Eligibility: Excellent health care options, including medical, dental, and vision
Recognition Programs and Rewards
Travel Discounts Program
Outstanding Paid Vacation Program and Paid Sick Days
Employee Assistance Program that supports your physical and mental wellbeing
401(k) program with company match
Tuition reimbursement programs
Employee Stock purchase program
Numerous learning and advancement opportunities
Benefits start on your first day of work with no waiting period!