Facilities & Construction Project Manager

Medical Associates • Dubuque, IA

11d • Onsite

About The Position

We are seeking a Facilities & Construction Project Manager to support facility improvement projects, renovations, maintenance initiatives, and small capital projects across our outpatient clinic locations. This position works closely with Facilities leadership and internal teams to help coordinate projects, maintain schedules, and support operational improvements while ensuring minimal disruption to patient care.
This role is ideal for candidates with education and early career experience in construction management, engineering, architecture, facilities, or related fields who enjoy organization, problem-solving, and managing multiple priorities.

Requirements

• One to three years of similar or related experience.
• New grads are encouraged to apply!
• Bachelor’s degree in construction management, architecture, or engineering required.
• A significant level of trust and diplomacy is required, in addition to normal courtesy and tact.
• Work involves extensive personal contact with others inside and/or outside the organization, and/is usually of a personal or sensitive nature.
• Work may involve motivating or influencing others.

Nice To Haves

• Enjoy organization, problem-solving, and managing multiple priorities.

Responsibilities

• Assist with maintenance, renovation, and small construction projects across clinic locations
• Help develop project scopes, schedules, budgets, and timelines
• Coordinate contractors, vendors, engineers, architects, and internal departments
• Monitor project progress, documentation, costs, and deadlines
• Support capital improvement initiatives and facility upgrades
• Review drawings and layouts and assist with space planning activities
• Utilize project management systems, maintenance software, and digital tracking tools
• Help ensure projects meet safety, quality, and regulatory standards
• Coordinate work to minimize disruption to clinic operations and patient care
• Planning, management, and execution of multiple facilities-related projects simultaneously, including maintenance upgrades, space renovations, building system replacements, and minor grounds and construction projects.
• Development of project scopes, schedules, budgets, cost estimates, and work plans from inception through closeout.
• Coordination with architects, engineers, contractors, inspectors, vendors, and internal stakeholders to ensure project alignment and success.
• Track project progress, manage change orders, monitor costs, and mitigate risks to minimize delays and cost overruns.
• Ensure quality control, safety compliance, and proper documentation throughout all phases of each project.
• Partner closely with facilities and maintenance teams to prioritize and schedule capital, preventive maintenance, and major repair projects.
• Ensure projects are coordinated with operational needs and minimize disruption to clinical, business, or operational activities.
• Support long-term facilities planning by identifying asset improvement, lifecycle replacement, and infrastructure enhancement opportunities.
• Utilize computerized maintenance management system (CMMS) and maintenance project management software to manage work orders, capital projects, assets, schedules, and reporting.
• Review and interpret technical drawings to ensure accuracy and coordination.
• Use industry-standard CAD tools—including Autodesk Revit, AutoCAD, and SketchUp to make minor revisions and develop draft layouts for space planning.
• Maintain accurate project budgets, schedules, dashboards, and documentation using digital tools such as Excel, project management platforms, and document management systems.
• Identify opportunities to improve facilities project tracking, building utilization, space management, reporting, and standard operating procedures through better use of technology.
• Serve as a key liaison between Facilities, Operations, Finance, IT, and external project partners.
• Provide day-to-day direction and coordination for contractors, consultants, and vendors assigned to projects.

Benefits

• Single or Family Health Insurance with discounted premium rates for wellness program participation.
• 401k with immediate matching (50% on the dollar up to 7% of pay) + additional annual Profit Sharing
• Flexible Paid Time Off Program (29 days off/year)
• Medical and Dependent Care Flex Spending Accounts
• Life insurance, Long Term Disability Coverage, Short Term Disability Coverage, Dental Insurance, etc.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level