Facilities & CapEx Manager
About The Position
The Facilities & CapEx Manager leads capital expenditure planning, budgeting, and project coordination across Spartan Investment Group's real estate portfolio. This remote role oversees capital improvement initiatives from planning through completion, coordinating with Spartan Construction, external vendors, and internal stakeholders to ensure projects are delivered on time, within budget, and in alignment with property business plans and investment objectives. The position also serves as the primary Asset Management liaison to construction teams and contractors, and coordinates capital improvement plans for new acquisitions.
Requirements
- Minimum of 5 years of experience in capital project management or construction project management.
- Experience coordinating multiple capital improvement or construction projects simultaneously.
- Demonstrated experience developing and managing capital budgets, tracking expenditures, forecasting costs, and analyzing budget variances.
- Working knowledge of construction processes, project schedules, scopes of work, and vendor management, including experience coordinating contractors and external partners.
- Proficiency in Microsoft Excel and project management tools.
- Strong organizational, analytical, and communication skills.
- Ability and willingness to travel up to 50% of the time.
Nice To Haves
- Bachelor's degree in Construction Management, Engineering, Real Estate, or a related field is preferred.
- Experience working across a multi-site commercial real estate portfolio.
Responsibilities
- Develop and maintain annual capital expenditure plans for portfolio properties, prioritizing projects according to property needs, business plans, and investment objectives.
- Own capital project budgets, maintain monthly forecasts, and work to complete projects within 5% of approved budgets.
- Coordinate multiple capital improvement projects simultaneously and monitor progress toward established timelines.
- Serve as the primary Asset Management liaison to Spartan Construction and external contractors, conducting weekly project reviews of progress, deliverables, timelines, and execution challenges.
- Coordinate capital improvement plans for new acquisitions, aligning project scopes, budgets, and timelines with due diligence findings and approved business plans.
- Coordinate vendor selection, proposal reviews, and contract requirements, supporting competitive pricing, quality execution, and accountability.
- Maintain project budgets, schedules, and documentation; provide monthly portfolio-level reporting and weekly updates on active projects, risks, and budget variances.
- Coordinate project closeout, including final documentation, invoice reconciliation, and handoff to Operations within 30 days of completion.
Benefits
- Performance-based bonus opportunities, with a target bonus of 20% of annual base salary.
- Opportunity to participate in the Promote Share Program.
- Company-paid health, dental, vision, short-term disability, and life insurance, with company contributions toward dependent and family coverage.
- 401(k) plan with company matching contributions.
- Unlimited paid time off and 8 paid holidays.
- Annual cafeteria-plan reimbursement allowance for approved expenses, including entertainment, wellness, and vehicle maintenance.
- Continuing education reimbursement allowance for role-related professional development and skill-building.
- Performance and wellness incentive programs, supported by a dedicated performance and wellness coach.
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
