Facilities Associate

City of New York•New York City, NY

6d•Onsite

About The Position

The Public Advocate, an independently elected public official, serves as a direct link between city government and residents, acting as a “watchdog” for New Yorkers. The Public Advocate is a non-voting member of the New York City Council, an ex officio member of all Council committees, and introduces and co-sponsors legislation. The Public Advocate serves on various City committees and appoints members to several boards and commissions. The Office of the Public Advocate reviews and investigates residents’ complaints about City services and administrative actions, assists people having difficulty receiving City services, assesses whether City agencies are responsive to the public, and recommends legislative or policy proposals to address identified service deficiencies. Under the supervision of the Office Manager, the facilities associate will perform a wide range of office maintenance, light repairs, and operational support functions. This role requires hands-on handyman experience and active participation in the setup and breakdown of meetings, public events, and agency functions. The facilities associate ensures that office and event/meeting spaces are safe, operational, and properly configured to support both internal operations and external engagements. This is an active, hands-on role requiring frequent movement. May require early mornings, evenings, or occasional weekend support for events.

Requirements

New York State Driver’s license
Demonstrated experience with basic tools, repairs, and building maintenance.
Ability to lift, move, and assemble furniture and equipment (up to 50 lbs).
Basic knowledge of safety procedures and building systems.
Strong organizational skills and attention to detail.
Ability to work independently and with a team
Strong written and verbal communication skills
Demonstrated knowledge and experience with federal, state, local EEOC, and anti-harassment laws.

Nice To Haves

2-4 years of facilities, maintenance, or handyman experience preferred.

Responsibilities

Set up and break down conference rooms, meeting spaces, and multipurpose areas
Arrange furniture, equipment, and materials based on operational or event needs.
Supports office moves, reconfigurations, and workspace adjustments
Manage and monitor all office shared spaces to ensure cleanliness, organization, and readiness
Discard office items deemed broken or trash, facilitate disposal with DCAS in accordance with citywide procedures
Handle maintenance requests via service tickets and liaise with DCAS building services
Receive, unload, and stock all incoming office supplies and deliveries
Maintain the office storage closets and keep an organized inventory
Complete confidential office deliveries and pickups to and from external agencies and vendors as needed.
Prepare office/ cubicle spaces upon employee onboarding and departure
Prepare annual inventory report
Assist with the full cycles of office events, including room set-up, coordination with event layout, and logistics
Ensure spaces are prepared in accordance with event plans and safety standards.
Provide on-site support during events as needed
Break down and restore spaces promptly following events.
Transport, set up, and store event-related material and equipment.
Support off-site or satellite events when required.