Facilities Associate Project Manager

The Ohio State University

9d•Onsite

About The Position

The Facilities Associate Project Manager assists with the coordination of day-to-day administrative functions and operations of facility and security management for the College of Medicine/Office of Health Sciences (COM/OHS), managing a portfolio of over 10 buildings. These buildings range from research, administration, and educational spaces. The role serves as a primary contact and provides regular communication to faculty, staff, and students. Responsibilities include coordinating and assisting with renovation projects, physical operations and maintenance, access control management, equipment/access audits, and safety issues. The position involves creating and enforcing standard operating procedures managed by the COM facilities team, and handling tasks related to lab closeouts and refreshes. This includes communication with departments, contractors, and other contacts, as well as contractor coordination, equipment disposal/Surplus, and waste disposal. The role also involves identifying, investigating/auditing, and resolving issues related to building safety standards and regulations, including OSHA, ADA, and fire and building codes. Administrative functions include Workday reporting, requisition submissions, management of the COM Facilities shared drive, and reporting from various internal systems. The Facilities Associate Project Manager is responsible for responding to after-hours safety and security issues on a rotating schedule and sending communications about facility issues/outages to various audiences. Additional duties may be assigned.

Requirements

Bachelor's degree or equivalent experience.
0 years of relevant experience required.

Nice To Haves

0-2 years of relevant experience preferred.

Responsibilities

Assists with the coordination of day-to-day administrative functions and operations of facility and security management for the College of Medicine/Office of Health Sciences (COM/OHS).
Serves as a primary contact for, and provides regular communication to, faculty, staff, and students.
Coordinates/Assists with renovation projects, physical operations and maintenance, access control management, equipment/access audits, and safety issues.
Creates and enforces all standard operating procedures managed by the COM facilities team.
Responsible for tasks associated with lab closeouts and refreshes, including communication with departments, contractors, and other contacts, contractor coordination, and equipment disposal/Surplus, and waste disposal.
Reviews and enforces all standard operating procedures managed by the COM facilities team.
Identifies, investigates/audits and resolves issues involving building safety standards and regulations including Office of Safety and Health Administration (OSHA), Americans with Disabilities Act (ADA), and fire and building codes.
Coordinates administrative functions including Workday reporting and requisition submissions, management of COM Facilities shared drive, as well as, reporting from various internal systems.
Responsible for responding to afterhours safety and security issues (based on a rotating schedule amongst the COM Facilities team).
Responsible for sending communications to varying audiences related to facility issues/outages.
Additional duties as assigned.