Facilities Associate II

PHILABUNDANCE•Philadelphia, PA

4d•Hybrid

About The Position

The Facilities Associate II will work in an open warehouse environment (cooler/freezer and humid warehouse environment), office setting as well as having responsibilities outside managing parking areas, lawn care and building requirements. This position will be a general labor opportunity within the facilities team with the focus on expanding existing experience and knowledge using maintenance tools, large equipment, attention to detail, vendor contracts, proactive review of equipment and building systems. Must be able to work within a team environment and accomplish team goals. The facilities team has reactive and planned responsibilities. The Facilities team operates on a staggered shift schedule, with overtime/evenings/weekends as needed. Shifts generally will be 6:30 AM to 2:30 PM, 8:00 AM to 4:00 PM, 11 AM to 7 PM, or 7:00 AM to 3:00 PM. Shifts may adjust as is needed for the successful execution of needs such as snow removal, ice, heavy rain and flooding, emergency systems failure or special event or project requirements. The Facilities team needs to maintain flexibility in the working locations. Associates will be assigned in advance for the location with priority needs. The Facilities Associate is also accountable for working as a collaborative team member by learning and understanding maintenance, safety and facilities management methods and may need administrative support to the facilities team as needed and required.

Requirements

3 years of experience in property management, maintenance or construction within a team environment. Ideally commercial.
Strong experience working with agreements and contacts.
Understands and retains requirements and works uniquely with each project and associated vendor, assures activity aligns with Philabundance standards and requirements.
Proactive view of building and project needs supports the planning and execution.
Previous experience working within a defined operating system, follow directions.
Previous work in a team environment, ideally with deadlines, detail, safety, and large equipment.
Previous experience with organization, shared goals, and defined instructions.
Ability to positively influence others on best practices, OSHA requirements, DOT requirements and Safety standards.
Must be reliable working independently with minimal to no supervision, ensures project quality and completion.
Utilize databases for input and tracking, data entry must be timely and accurate.
Ability to read, write and complete basic math to support inventory, space calculations and tracking as is needed.
Must be able to tolerate some extreme temperatures when moving food and products through inventory and shipping process.
Ability to effectively move 50 pounds safely, and in line with team responsibilities.
Ability to learn and work well within a defined operating system, follow directions.
Ability to learn and grow with the position and the business needs.
Ability to handle multiple assignments simultaneously.
Ability to follow instructions, retain information and apply information, with minimal supervision.
Demonstrated ability to work independently and as part of a team.
Must have a valid driver’s license with a clean driving record is required to be eligible to drive Philabundance vehicles.
Bend, stop, crouch, climb, stand, sit, walk, and turn/pivot throughout an 8-hour shift, 5 days a week.
Move/lower, push/pull and carry objects/parcels no greater than 50 pounds; when moving/lowering, pushing/pulling, and carrying objects/parcels greater than 50 pounds use 2 people or mechanical.
Move packages to heights above shoulder and lower to foot level.
Ability to work inside a freezer with a temperature in the range of -10 to 40 degrees Fahrenheit as well as in a humid warehouse.
Ability to operate pallet jack, both manual and power, and ride jack to load/unload trucks.
Reach, grasp, and maintain control of items and materials used to perform activities associated with delivering and picking up packages.
Perform additional tasks using simple hand grasp, fine hand manipulation, and reach associated with assigned tasks such as keying.
Maintain a work pace aligned by meeting or exceeding piece per minute/production standards.
Work in an environment that will contain variable temperatures and humidity, outside weather conditions, exposure to noise, dust/dirt, confined work areas.
Must meet all the applicable requirements as specified by OSHA.
See, hear, and speak with sufficient capability to perform assigned tasks and maintain proper safety conditions.
Maintain an acceptable work pace and align with required personal and team deadlines.
Must meet goals.
Demonstrate cognitive ability to: provide direction as well as follow directions and routines, work independently with appropriate judgment, read words and numbers, concentrate, memorize, recall, identify logical connections and determine sequence of response, process proactively and identify near and long-term future needs as well as evaluate problems and escalate/inform management as is necessary.

Nice To Haves

Experience supporting AIB reporting is a plus.
Experience designing a project, repair, or renovation with direct ownership and ability to stay on budget and delivery on time.
Previous experience operating a forklifts and pallet jacks, safely and effectively.
Administrative capability to work with databases, (Microsoft suite, ppt, database exp. and Zoom/Teams).
Must be willing and able to learn.

Responsibilities

General facilities and building management responsibilities which include but not limited to, ensure environment is clean and orderly, heat – cold-water systems are working well, repairs are addressed in a timely manner, new space or areas are planned and executed, and safety and security are prioritized with all actions.
Responsible for delivering preventative and corrective maintenance regarding building structures, landscaping and groundskeeping.
Align and prioritize activity with preventative maintenance schedule.
Ensure inspection and audit ready state is achieved and maintained on a daily basis.
Coordinate and assist with facilities maintenance and repairs, manage tickets and prioritize according to safety, urgency and project activity.
Support projects such as space planning, pest control, waste management, safety, equipment maintenance and repair.
Support usage of inventory of supplies (cleaning materials, office supplies, maintenance tools), align with GSW team.
Responsible to be proactive and ensure safety and security of facility.
Provides support and potentially facility guidance to contractors, supports renovation and repair projects.
Provide good customer service; communicate with customers/volunteers in a courteous manner and respect agency personnel and clientele.
All areas of the warehouse are expected to be clean, neat and free of miscellaneous debris.
Must maintain at an inspection ready status.
Support administrative needs of the facilities team as it aligns with projects, maintenance activity, safety and security.
Support and manage performance to Philabundance Pillars, culture focus on People, Partnerships, Professionalism, and Progress.
Operate forklifts and pallet jacks and other warehouse machines and manual tools.