Facilities Associate Director

University of Wisconsin Stout • Superior, WI

11d • Onsite

About The Position

The Facilities Associate Director directs the security, custodial, grounds, recycling, repairs, maintenance, and utility services of facilities to ensure they meet the needs of the university and its employees. This role exercises supervisory authority over at least 2.0 full-time equivalent (FTE) employees, including hiring, performance management, and discipline. The position involves developing priorities and strategies for custodial and maintenance standards, schedules, and labor requirements for various repair, housekeeping, and maintenance programs. It also includes reviewing health and safety expectations, directing planning and scheduling of building maintenance and remodeling, and fostering relationships with university and state professionals, project managers, contractors, and outside vendors. The role provides operational and strategic guidance and determines standards for work orders, warehouse functions, and building/grounds projects.

Requirements

• Bachelor’s degree in business administration, construction management, construction project management, or a related field
• Minimum of 5 years of construction leadership experience
• Valid driver’s license
• Candidates must be independently, legally authorized to work in the United States at the time of hire and maintain their work authorization without the support or help of UW-Superior throughout employment.
• Supervisory skills dealing with multi-diverse maintenance functions
• Ability to work effectively with a broad range of constituents and stakeholders.
• Skilled at working productively as part of a team effort
• Ability to organize and delegate work to control a variety of programs simultaneously and the ability to adapt to changing facilities management standards and requirements
• Creative leadership, visionary thinking, strategic planning skills, strong management and analytical skills, and experience in technology and information systems
• Excellent listening, written, verbal, and interpersonal skills
• Knowledge of employee training in safety, procedures and equipment use
• Computer skills using Microsoft Windows Office Suite.
• Ability to read and understand construction blueprints.
• Understanding of safety compliance codes and recommendations and working with the campus industrial hygienist.
• Working knowledge of State of Wisconsin procurement system
• Occasional lifting of materials of 50 lbs.
• Physical ability to sit at a desk and/or operate a personal computer for about 2 hours at a time.
• Ability to bend, stoop, climb ladders.
• Ability to enter confined spaces.
• Ability to maintain a positive work atmosphere by behaving and communicating in a cooperative manner with customers, students, co-workers and supervisors.
• Ability to drive a vehicle for the purpose of conducting university business and meet the criteria for operation of state-owned-vehicles – Policy 615

Nice To Haves

• Prior construction/maintenance team leadership experience in higher education
• Prior state procurement experience
• OSHA 10-hour certification (Construction or General Industry)
• Completion of fall protection training
• Completion of Competent Person training
• Train-the-Trainer certification for aerial lifts, powered industrial trucks, or similar equipment

Responsibilities

• Exercises supervisory authority, including hiring, transferring, suspending, promoting, managing conduct and performance, discharging, assigning, rewarding, disciplining, and/or approving hours worked of at least 2.0 full-time equivalent (FTE) employees.
• Develops priorities and implementation strategies for creating custodial and maintenance standards, schedules, and labor requirements for routine and emergency repairs, housekeeping, preventative maintenance programs, grounds work, warehouse functions, renovations, and capital improvement projects.
• Reviews work place health and safety expectations with employees and provides instruction as needed.
• Directs the planning and scheduling of building maintenance and remodeling activities, incorporating operational requirements and priorities.
• Develops and fosters a working relationship with university and state professional architects and engineers, project managers, building construction superintendents, and outside contractors while representing staff and residents.
• Provides operational and strategic guidance to staff.
• Determines and directs standards for routine and preventative work orders, warehouse/purchasing tracking, building and grounds projects, and use of automated maintenance.
• Direct and Oversee Skilled Trades, Janitorial Contract Services, Limited Term Employee’s and Student Assistant employees.
• Inspect work area and check work completed for quality, completeness, and the meeting of expectations.
• Oversee procedures, programs, schedules and priorities related to custodial operations.
• Schedule and maintain current safety training programs and updates.
• Oversee and coordinate the set-up for special events and campus activities requiring specialized cleaning and furniture arrangements.
• Identify needs and recommend purchases of supplies and equipment utilizing campus procurement process.
• Research equipment and supplies and rewrite specifications as necessary for bidding.
• Develop and maintain a current long-range work plan for the work unit.
• Develop and maintain a comprehensive campus-wide waste and recycling program including proper disposal of confidential materials.
• Direct a window-washing program.
• Direct the work of one Grounds Crew Lead, three Groundskeepers, Limited Term Employees and Student Assistant employees.
• Develop and implement campus plans for turf and pavement maintenance and snow removal including seasonal maintenance of outdoors athletic and recreational facilities.
• Establish priorities and schedules for grass cutting, tree and brush trimming and snow removal.
• Inspect campus grounds work areas to assure quality, completeness and expectations of assigned work.
• Modify work schedules and assignments as necessary to maintain university standards.
• Plan and schedule moving of office furniture and large university equipment.
• Coordinate moves with Division personnel and faculty of staff members being relocated.
• Establish a training and development program including orientation of new employees and upgrade all professional development for long-term employees by scheduling and maintaining current safety training programs and updates.
• Identify needs and make recommendations for the purchase of grounds supplies and equipment and maintain inventory control.
• Assure that seasonal supplies are requisitioned and received in a timely manner.
• Develop and coordinate a program to maintain the collection and sale of all campus surplus equipment and supplies.
• Direct the work of the campus Fleet Operations and Motor Pool Services.
• Plan, assign and inspect the work of shop personnel.
• Coordinate routine preventive maintenance and minor repair work involving cars, trucks, equipment and small engines.
• Inform employees on shop safety rules and proper equipment usage and ensure their compliance.
• Establish priorities and schedules for vehicle and equipment repairs.
• Identify needs and recommend purchases of supplies and equipment used for motor pool and fleet operations.
• Research equipment and supplies and rewrite specifications as necessary for bidding.
• Assure all daily and monthly vehicle records are performed in accordance with state polices.
• Develop and execute internal and external projects.
• Create Capital Project Request and Project Budgets.
• Work with campus stakeholders to ensure project development aligns with department and campus needs.
• Work in conjunction with Director of Facilities to prioritize capital project requests.
• Utilize Asset Planner software to track executed projects and assist with developing project projected timelines.
• Maintain a variety of reports and records such as records of employee work time, evaluations, vacation, sick leave, overtime and seniority schedules, etc.
• Make recommendations to the Director of Facilities Management on hiring, transfer, suspension, lay-off, promotion, discharge, evaluation, discipline and grievances of employees.
• Help coordinate work to be done between custodial, grounds and trades employees for special projects.
• Develop, maintain and use up-to-date interviewing criteria for hiring new employees.
• Establish and maintain a forklift and Arial lift training program for employee certification.
• Monitor workloads of all units to ensure proper staffing.
• Assist in development of department budgets.
• Coordinate various campus projects and day-to-day activities with Parking Services.
• Direct a program of pest control.
• Plan and facilitate regular staff meetings with various work units.
• Attend meetings and coordinate with other members of the university community to review, revise, and implement operational procedures that impact on other university functions and operations.
• Execute and track campus state compliance programs.
• Complete required trainings and professional development as assigned.
• Other duties as assigned.

Benefits

• Generous paid time off
• Competitively priced health/dental/vision/life insurance
• Tax-advantaged savings accounts
• Participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

What This Job Offers

• Job Type: Full-time
• Career Level: Manager